Administrative Assistant II
About The Position
Responsible for providing administrative support to the department. Maintains departmental files and processes purchase requests. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to students, faculty, staff, and the public. What a day of an Administrative Assistant II looks like: Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization’s policies and operations. Schedules appointments and meetings. Prepares requisitions and electronic purchase orders; submits to manager for processing. Assists in the preparation of and may transfer budget items, as needed. Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping. Sets up and organizes files and manuals and distributes as needed. Types and edits forms, reports, memos, and correspondences. Includes word processing. Designs spreadsheets, with multiple function formulas and links. Enters or edits data to existing database files. Responsible for loading courses into the system. Inputs and edits standard text for routine correspondence and reports. Responds to inquiries from all levels of employees or external sources regarding a variety of questions. Assists with the production of presentations with unique and customized formatting patterns. Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed. Performs other job-related duties as assigned.
Requirements
- High school diploma or GED
- One year of related experience
- Knowledge of: Microsoft Office Suite or similar applications
- Skilled in: Attention to detail while maintaining effective time and task management
- Ability to: Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
- Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
- Regular physical attendance required
Responsibilities
- Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization’s policies and operations.
- Schedules appointments and meetings.
- Prepares requisitions and electronic purchase orders; submits to manager for processing.
- Assists in the preparation of and may transfer budget items, as needed.
- Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.
- Sets up and organizes files and manuals and distributes as needed.
- Types and edits forms, reports, memos, and correspondences. Includes word processing.
- Designs spreadsheets, with multiple function formulas and links.
- Enters or edits data to existing database files.
- Responsible for loading courses into the system.
- Inputs and edits standard text for routine correspondence and reports.
- Responds to inquiries from all levels of employees or external sources regarding a variety of questions.
- Assists with the production of presentations with unique and customized formatting patterns.
- Determines need of office supplies, equipment, and materials.
- Orders new office supplies and equipment as needed.
- Performs other job-related duties as assigned.
Benefits
- Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more.
- Public Service Loan Forgiveness institution.
- Medical, dental, vision, disability, life insurance, parental leave, and more.
- Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
- Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
- Leadership programs, professional learning workshops, and more.
- State retirement plan options and voluntary 403(b) and 457 plans.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
