Administrative Assistant II

Diocese of Tucson•Tucson, AZ

24d

About The Position

Under the direction of pastor, business manager, School Principal, or other manager is responsible for working independently in providing a wide variety of administrative support activities in a parish or school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)

Requirements

Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
Excellent communication skills, both verbal and written; excellent human relations and interpersonal skills
Exercise courtesy to fellow employees, parishioners, and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality
Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and evening work may be required
Be able to type 50 WPM; be proficient with a 10-key calculator.
Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check
Bachelor’s degree from an accredited institution or equivalent work experience
Two to five years’ experience as a secretary or administrative assistant or equivalent

Nice To Haves

Bi-lingual (Spanish/English) preferred

Responsibilities

Support the pastoral and spiritual mission of the Diocese and the Catholic Church
Shall abide by Catholic principles in the teacher’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
Work independently as a lead person and be proactive in providing administrative support as requested
Works collaboratively in a positive, friendly, and professional manner with all employees and with others served.
Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the executive director; provide support to others as requested
Maintain and respect the privacy of the people supported
Receive and handle in a professional manner, incoming mail, calls and visitors, screen and handle requests for information.
Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions
Provide support as necessary to the board of directors; prepare materials, minutes, and maintain all records.
Prepare reports for the board and the executive director as necessary.
Provide support to school scholarship managers
Establish and maintain a relationship with student tuition organizations
Prepare cost to educate and tuition reports annually
Assist with Paycor Recruiting and hiring processes for schools
Perform other duties as assigned