Administrative Assistant II, UNLV Student Affairs [R0151444]

Nevada System of Higher Education•Las Vegas, NV

21h•Onsite

About The Position

The University of Nevada, Las Vegas (UNLV) is seeking an Administrative Assistant II for its Student Affairs division. This role involves maintaining knowledge of university policies, managing correspondence, handling student and parent concerns, supporting office operations, and serving as a primary point of contact for the Office of the Vice President for Student Affairs (VPSA). The assistant will also coordinate scheduling, provide administrative guidance to VPSA departmental staff, manage RAVE submissions, monitor special gifts and condolences, and support the Micro-Externship Program. The position requires managing confidential information with integrity and discretion.

Requirements

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Responsibilities

Maintain working knowledge of Student Affairs and University policies, procedures, and administrative guidelines; ensure compliance and provide accurate information to internal and external stakeholders.
Manage the General Student Affairs inbox and e-fax system by reviewing, prioritizing, routing, and maintaining records of correspondence in accordance with university protocols.
Receive, document, track, and route student and parent concerns received via phone and email to appropriate departments to ensure timely follow-up and resolution.
Support office operations by maintaining established workflows, identifying process gaps, and recommending improvements to enhance efficiency and service delivery.
Assist with continuity of operations by providing administrative coverage, maintaining documentation, and supporting divisional operations during staff absences or transitions.
Serve as a primary point of contact for the Office of the Vice President for Student Affairs by responding to inquiries from students, visitors, campus partners, and external constituents.
Coordinate scheduling and calendar management for VPSA staff, including arranging meetings, resolving conflicts, and supporting meeting logistics.
Provide administrative guidance and support to VPSA departmental staff related to divisional administrative processes, procedures, and routine operational tasks.
Prepare, submit, and track RAVE submissions in compliance with institutional requirements and timelines.
Manage and monitor the VPSA special gifts and condolences ensuring appropriate approvals, documentation, and adherence to divisional protocols.
Process special gift and condolence requests and coordinate with divisional staff to ensure accurate and timely delivery.
Provide administrative coordination and support for the Micro-Externship Program, including communication, tracking, and documentation as assigned.
Manage confidential and sensitive information with a high level of integrity, accuracy, and discretion.

Benefits

Paid time off, sick leave, and holidays
Excellent health insurance including medical, dental and vision
Comprehensive retirement plans and voluntary benefits programs
No state income tax
Tuition discounts at Nevada System of Higher Education (NSHE) schools
Tuition discounts for spouses, domestic partners, and dependents
Employee recognition and appreciation programs
UNLV athletics ticket discounts
Statewide employee purchase program discounts
RebelCard discounts on and off campus
Wellness programming for all UNLV faculty and staff at no cost
Opportunity for career advancements to leadership roles
Connect with colleagues with shared interests
Personal and professional development opportunities
A comprehensive onboarding program, Rebels: Onboard Support and resources available for veteran applicants — contact [email protected] or visit our Veterans Webpage.