Administrative Assistant II - PA

City of Independence • Independence, MO

8d • Onsite

About The Position

Provides clerical and administrative support duties for the city municipal prosecutors. Performs assigned clerical functions such as filing/entering cases/citations, organizing cases/citations, and scanning, redacting cases/citations, requesting police reports and driving records, processing discovery requests, and any other clerical issues as assigned. Enters and retrieves information into a computer in order to update records, process transactions or respond to requests for information. Formats and types letters, memos, and other correspondence. Answers the telephone and interacts with the public and City staff to respond to inquiries and requests. Performs related duties.

Requirements

• High school diploma or GED
• Two to three years of clerical experience which involved interacting with the public to disseminate information
• Valid driver’s license
• Must be able to complete NIMS training within six (6) months of hire
• Knowledge of general office procedures, bookkeeping and/or accounting, policies, and practices
• Knowledge of applicable state, federal and local laws, rules and regulations
• Knowledge of computer applications related to the work
• Skilled in the operation and routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems
• Skilled in the use of Microsoft Office applications, including Word, Excel, and Teams
• Skilled in various specialized database systems
• Ability to communicate effectively orally and in writing

Responsibilities

• Filing/entering cases/citations
• Organizing cases/citations
• Scanning cases/citations
• Redacting cases/citations
• Requesting police reports and driving records
• Processing discovery requests
• Entering and retrieving information into a computer to update records, process transactions or respond to requests for information
• Formatting and typing letters, memos, and other correspondence
• Answering the telephone and interacting with the public and City staff to respond to inquiries and requests

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED