Administrative Assistant II

The Tsui Group•Los Angeles, CA

7h•$46,000 - $51,000•Onsite

About The Position

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant II. This role involves assisting with consultant timekeeping services, preparing and routing budgetary memos and requests, updating charge code lists, contract budget authorizations, and monthly expenditure data. The position also includes maintaining electronic files, training new users on the Timekeeping app, and performing various administrative, clerical, data entry, and report writing tasks. The Administrative Assistant II will receive direction from their immediate supervisor for non-routine assignments, gather and compile data into reports, and handle document scanning, faxing, and binding. They may also develop or revise reports, verify data, distribute reports, and originate correspondence. Key duties include maintaining general files, answering telephones, screening and directing calls, sorting and distributing mail, and maintaining an organized workspace. The role may require representing the supervisor at meetings and contributing to the advancement of TDG’s goals through collaboration. Other responsibilities may be assigned as appropriate or required, including working beyond regular shifts or various shifts as needed.

Requirements

Good written and oral communication, organizational, and interpersonal skills.
Self-starter, multi-tasker.
Ability to bring assignments to completion independently.
Ability to work in a high volume, dynamic team environment.
Proven record of accomplishments of office administration.
Flexible attitude to changing conditions.
Accountable and dependable to follow through with tasks/project.
High school diploma (or equivalent) and five years of relevant work experience.

Responsibilities

Assist with consultant timekeeping services.
Prepare and route budgetary memos and requests.
Update charge code lists, contract budget authorizations, and monthly expenditure data.
Update and maintain electronic files located in shared environments.
Train new Timekeeping app users.
Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
Perform various administrative, clerical, data entry, and report writing tasks.
Receive direction from immediate supervisor in completing non-routine assignments.
Gather statistics and general data; review and combine this information into established reports for use internally.
Scan, fax and bind documents, reports, and proposals as required.
Develop new reports or revise existing reports, as directed.
Responsible for verifying data gathered, such as matching supplier invoices against file copies.
Distribute reports as directed by immediate supervisor.
Originate correspondence and reports not requiring the personal attention of immediate supervisor.
Prepare general correspondence and maintain general files.
Answer telephone, take and relay messages, screen callers and direct calls accordingly.
Receive, sort, and distribute mail.
Maintain an organized work space by keeping documents and supplies properly stored.
Represent immediate supervisor at project-related or other meetings as directed.
Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders.
Perform other responsibilities associated with this position as may be appropriate.
Assume other duties as required/needed.
Work beyond regular work shift as needed.
Work various shifts as needed.