Administrative Assistant II - 531101
About The Position
The Administrative Assistant II provides administrative support for the operations of the Department of Educational Leadership, Policy, and Technology Studies (ELPTS), serving all program areas: Educational Leadership (EDLE), Higher Education Administration (HEA), Instructional Technology (IT), and Social and Cultural Studies (SCS). The role supports faculty, instructional staff, and students and serves as a central point of coordination for departmental operations and administrative processes. The position performs moderately complex, well-documented administrative tasks and acts as an office liaison and receptionist. It handles financial processing and pre-approval coordination, faculty hiring and workload support, student services, and general administrative operations in support of program and departmental priorities.
Requirements
- High school diploma or GED and two years of administrative experience, or an associate degree or higher.
- Strong organizational skills and ability to manage multiple priorities and deadlines.
- Attention to detail, especially in financial documentation and data tracking.
- Effective written and verbal communication skills.
- Proficiency with standard office technologies such as Microsoft Office, including spreadsheets and data-tracking tools.
- Ability to work accurately and consistently in a fast-paced, interruption-driven environment.
Nice To Haves
- Experience providing administrative support in a higher education setting.
- Experience using spreadsheets to organize, track, and maintain data across multiple processes or workflows.
- Experience with financial and administrative processes such as travel authorizations, reimbursements, and supplemental pay.
- Experience supporting faculty, academic programs, or student services.
Responsibilities
- Provide comprehensive administrative support for department programs, faculty, instructional staff, and students.
- Act as an office liaison and receptionist; receive and route phone calls, emails, and visitors.
- Maintain files and enter data.
- Draft and send communications on behalf of the supervisor or departmental staff.
- Reconcile P-Card/Concur transactions for other staff and faculty against the departmental budget.
- Perform basic budget monitoring and data entry.
- Coordinate financial processing and pre-approvals.
- Support faculty hiring and workload processes.
- Support student services and general departmental administrative operations.
- Operate standard office equipment, including computers, copiers, and fax machines.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
