Administrative Assistant II - Broomfield CO

Military Spouse Corporate Career Network•Broomfield, CO

3d•Onsite

About The Position

BAE Systems is seeking an Administrative Assistant to provide comprehensive administrative support to program teams in the Military Space organization. The role supports multiple programs and involves a range of administrative assignments. The successful candidate is proactive, organized, detail-oriented, levelheaded, an effective communicator, and comfortable interacting with all levels of management. This position is on-site five days during each normally scheduled workweek. Work may take place in an office, laboratory, cleanroom, or production-floor environment. Travel and local commuting between company campuses and other locations may be required; the stated travel percentage is 10%.

Requirements

High school diploma or equivalent and at least 1 year of related experience; each higher-level related degree, such as a bachelor's or master's degree, may substitute for 2 years of related experience.
Any degree used to substitute for experience must be from an institution accredited by an agency recognized by the U.S. Secretary of Education or U.S. Department of Education.
Ability to obtain and maintain a TS/SCI Polygraph security clearance; applicant must be willing and eligible for submission after accepting an offer, depending on program requirements.
Basic computer knowledge, including Microsoft Office applications.
Ability to work independently and as part of a team.
Ability to work under pressure and handle multiple assignments concurrently.
Decision-making ability based on knowledge of organizational policies and procedures and the Program Manager's requirements.
Ability to maintain confidentiality concerning sensitive information.

Responsibilities

Provide basic administrative support to programs and program team members in the Military Space organization.
Maintain databases, records, and spreadsheets; prepare schedules and perform data entry.
Prepare written documents, communications, and presentation materials.
Maintain program calendars and schedule meetings in Outlook.
Set up and support meetings, taking minutes as necessary.
Greet external visitors and order catering for meetings and events.
Reserve conference rooms and coordinate office moves for new and current program team members.
Make travel arrangements and reservations and prepare travel and business expense reports.
Perform computer data entry, retrieval, and word processing; operate computer software and office equipment.
File and retrieve records, folders, and other materials.
Coordinate events and training for the program team.
Handle sensitive and highly confidential information appropriately.
Represent the organizational unit in understanding and applying administrative policies and procedures.
Maintain a regular and predictable work schedule and effective working relationships across the department, business units, capabilities units, and company.
Interact appropriately with others to maintain a positive and productive work environment.
Perform other duties as necessary.