Administrative Assistant II - Broomfield CO
About The Position
The Administrative Assistant II provides comprehensive administrative support to multiple programs and program teams in BAE Systems’ Space Systems organization, particularly the Military Space organization. The role requires a proactive, driven, detail-oriented, highly organized, levelheaded, and effective communicator who is comfortable interacting with all levels of management. The position provides a wide range of administrative services, including maintaining program records and calendars, preparing documents and presentations, arranging meetings and travel, coordinating events, and handling confidential information. It is an on-site role requiring in-person work five days each normally scheduled week at the primary work location. Work may take place in an office, laboratory, cleanroom, or production-floor environment. Travel is listed as 10%, and travel or local commuting between company campuses and other locations may be required.
Requirements
- High school diploma or equivalent and at least 1 year of related experience; each higher-level related degree, such as a bachelor’s or master’s degree, may substitute for 2 years of related experience. Degree must be from an accredited institution recognized by the U.S. Department of Education.
- Ability to obtain and maintain a TS/SCI Polygraph security clearance; the applicant must be willing and eligible for submission after an offer is accepted, depending on program requirements.
- Basic computer knowledge, including Microsoft Office applications.
- Ability to work with considerable independence and as part of a team.
- Ability to work under pressure and handle multiple assignments concurrently.
- Demonstrated decision-making based on knowledge of organizational policies and procedures and Program Manager requirements.
- Ability to maintain confidentiality concerning sensitive information.
- U.S. citizenship required.
- Must work on-site five days each normally scheduled week at the primary work location.
- Ability to travel as needed; travel percentage is 10%.
Responsibilities
- Provide administrative support to programs and associated team members in the Military Space organization.
- Maintain databases, records, spreadsheets, and schedules; perform data entry.
- Prepare written documents, communications, and presentation materials for meetings and presentations.
- Maintain program calendars and schedule meetings in Outlook.
- Set up and support meetings, and take minutes as necessary.
- Greet external visitors.
- Order catering for meetings and events and reserve conference rooms.
- Coordinate office moves for new and current program team members.
- Make travel arrangements and reservations.
- Prepare travel and business expense reports.
- Perform computer data entry, retrieval, and word processing; operate computer software and other office equipment.
- File and retrieve records, folders, and other materials.
- Coordinate events and training for the program team.
- Handle sensitive and highly confidential information appropriately.
- Represent the organizational unit in understanding and applying administrative policies and procedures.
- Maintain a regular and predictable work schedule.
- Establish and maintain effective working relationships within the department, Strategic Business Units, Strategic Capabilities Units, and the company.
- Interact appropriately with others to maintain a positive and productive work environment.
- Perform other duties as necessary.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
