Administrative Assistant II

DHL Supply Chain • Tracy, CA

5d

About The Position

Provide administrative and clerical support to management, including maintaining personnel records. Under the general supervision of the General Manager, provide secretarial services and administrative assistance, exercise discretion and judgment when appropriate, and provide associates with courteous, responsive, and accurate information. The role also supports site communications and employee engagement, manages hourly associate hours and pay, and processes weekly payroll records.

Requirements

• Two years of related experience.
• High school diploma or equivalent preferred.
• Intermediate experience with Microsoft applications, including Excel, Outlook, and Word.
• Strong organization and attention to detail.
• Ability to multitask.
• Confidentiality and adaptability.
• Team-player approach.

Nice To Haves

• At least one year of payroll experience preferred.

Responsibilities

• Screen telephone calls and visitors, redirecting them to subordinate managers or other offices when appropriate.
• Provide callers with information requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices, and operations.
• Perform confidential administrative work, including typing, proofreading, and assembling reports or proposals for customers or outside agencies, and taking, transcribing, and distributing minutes for important meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review mail directed to management staff.
• Compose responses to routine inquiries, determine which items can be delegated, and forward them to appropriate subordinate managers.
• Follow up with subordinate managers on delegated assignments, including their status and completion.
• Maintain the administrative filing system, including confidential items.
• Process weekly payroll records and manage hourly associate hours and pay.
• Serve as a central communication point for associates.
• Email clients and vendors for the site.
• Handle employee engagement projects.
• Operate office equipment, including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Benefits

• Attendance bonus for all full-time employees.
• Affordable medical, dental, and vision coverage available beginning on the 30th day.
• PTO program, including paid holidays and vacation.
• 401(k) with company match.
• Tuition reimbursement.
• Training and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED