Part-time Administrative Assistant II

San Jacinto College•Houston, TX

3d•$15•Onsite

About The Position

This is a part-time Administrative Assistant II position that provides assistance to the AEL program director, coordinator, and project team with day-to-day grant-related tasks. The role involves coordinating the delivery of grant-funded classes, managing schedules, ensuring necessary supplies and materials are available, and maintaining databases and project files. The position also supports event planning, implements security procedures, assists with registration, and responds to inquiries from various stakeholders. Grant-funded positions are contingent on the continuation and availability of grant funds. The duties require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Requirements

High school diploma or equivalent
One year of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job
Availability to work nights or weekends when necessary
Proficient in Microsoft Office suite
Must be flexible and comfortable in dynamic environments where immediate response may be important
Cover Letter
Resume
Copy of Transcript

Nice To Haves

Associate degree
Experience with working with ESL and GED students
BEST Plus, BEST Literacy, TABE and TEAMS Certified
Functional knowledge of Banner, TEAMS, program planning and training environments.
Bilingual applicants are encouraged to apply

Responsibilities

Provide assistance to AEL program director, coordinator and project team with day-to-day grant-related tasks.
Assure quality and timely delivery of scheduled grant funded classes by working with site staff to coordinate all aspects of course delivery at assigned sites or campus.
Coordinate grant course schedule and ensure program and/or supplies, materials, textbooks, equipment purchase and set up/maintained as necessary.
Maintain TEAMS databases and project files according to AEL and SJC requirements.
Perform data entry into multiple systems.
Assure a professional environment is maintained in program meeting rooms and functions for events.
Assist with event planning and preparation for grant participant recruitment events, workforce readiness seminars and functions.
Implement any security procedures for equipment, materials and supplies as necessary.
Assist project staff and participants with registration process.
Respond appropriately to requests and inquiries from participants, potential participants, affiliated organizations, other educational organizations, partners, etc. in a timely fashion.