Administrative Assistant II - Library District (Prescott)

Yavapai County Government • Prescott, AZ

1d • Onsite

About The Position

Performs administrative work of moderate difficulty in routine or special project work specific to the assigned department. This role involves a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data, taking and transcribing meeting minutes, and scheduling. The position also handles accounting and/or purchasing tasks related to the department’s budget or assigned program, assists in overseeing various aspects of the assigned department, and maintains office, database, and confidential/sensitive files. Research and development are also part of the duties, along with communicating with staff and the public in person and by telephone.

Requirements

• High school diploma or equivalent.
• A minimum of four (4) years of increasingly responsible clerical/administrative experience.
• Must possess a valid Arizona driver’s license.
• Knowledge of practices of office administration and basic accounting.
• Knowledge of departmental clerical and office procedures, including various internal programs.
• Knowledge of business English, spelling, grammar, punctuation, and composition.
• Knowledge of clerical office practices and procedures.
• Knowledge of research techniques and report writing.
• Knowledge of current Microsoft Office software.
• Knowledge of filing and recordkeeping.
• Skill in customer service.
• Skill in communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Skill in organization and adherence to detail.
• Ability to provide timely, accurate, professional, and confidential administrative support.
• Ability to analyze and coordinate department activities with other departments, agencies, and jurisdictions and make appropriate recommendations.
• Ability to prepare correspondence, write reports, and design forms.
• Ability to answer inquiries and questions.
• Ability to make inferences from written materials.
• Ability to multitask and prioritize autonomously.
• Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Ability to keep management informed of key operating issues affecting the department.
• Ability to remain current in knowledge required to perform assigned duties.
• Ability to handle confidential matters and maintain discretion always.
• Ability to act with courtesy, tact, and diplomacy.

Responsibilities

• Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling.
• Performs accounting and/or purchasing tasks related to the department’s budget or assigned program.
• Assists in overseeing various aspects of the assigned department.
• Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature.
• Conducts research and development.
• Communicates in person and by telephone with staff and public.
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED