Administrative Assistant II

Baker Construction•Houston, TX

About The Position

The Administrative Assistant II provides administrative and executive support while coordinating daily office activities and clerical tasks. The role also supports processes that improve efficiency within the department or region. This is a part-time position with the potential to transition to full-time as business needs and responsibilities grow.

Requirements

High school diploma or equivalent and five years of prior administrative support experience, or seven years of related experience.
Proficiency with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint.
Professional communication skills and a service-oriented approach.
Ability to adapt to evolving priorities and expanding responsibilities as the role develops.
Flexibility as the position develops and responsibilities expand.
Willingness to work with others and be part of a team.
Ability to prioritize work and demonstrate strong organizational skills and attention to detail.
High level of confidentiality.
Limited travel by automobile or airplane may be required.
Ability to write reports, business correspondence, and procedures.
Ability to manage competing priorities and follow through on assignments.
Ability to listen to and/or read and comprehend instructions, correspondence, and memos.
Ability to effectively present information and respond to questions in one-on-one and small-group situations with co-workers and clients.
Ability to calculate figures using addition, subtraction, multiplication, and division and apply concepts such as fractions and percentages.
Ability to solve practical problems and deal with varied situations where limited standardization exists.
Ability to define problems, collect information, establish facts, and draw valid conclusions.
Ability to recognize and create organizational tools that enhance processes and procedures.

Responsibilities

Provide daily administrative support, including preparing documents, managing correspondence, scanning records, and coordinating mail and shipments.
Organize and maintain digital and paper records for easy access and accuracy.
Handle sensitive information and confidential documents professionally and discreetly.
Maintain office supply inventory, monitor stock levels, and coordinate orders.
Coordinate appointments and manage calendars for assigned executives.
Assist with travel arrangements.
Set up and coordinate meetings and conferences.
Assist with co-worker recognition and appreciation activities, such as ordering event tickets or flowers and sending cards.
May interface with outside vendors, such as equipment repair companies and staffing agencies.
Support processes that improve efficiency within the department or region.