View Job description for Administrative Assistant II, Center For Teaching & Learning

College of Western Idaho•Nampa, ID

About The Position

Join CWI’s collaborative Center for Teaching & Learning team and play an important role in supporting faculty and the day-to-day operations of the division. The Administrative Assistant II provides organized, responsive administrative support across communications, purchasing, records, meetings, events, and special projects. This position is ideal for a detail-oriented professional who enjoys working with people, managing multiple priorities, and keeping things running smoothly. Reporting to the Dean of the Center for Teaching & Learning, this role works with faculty, staff, leadership, and campus partners to provide exceptional service and ensure administrative processes and events are well coordinated.

Requirements

Associate degree and two years of administrative support experience.
Strong customer service, interpersonal, oral, and written communication skills.
Proficiency with Microsoft Office and related productivity or educational software.
Strong organizational skills and attention to detail.
Ability to manage competing priorities, meet deadlines, exercise sound judgment, and collaborate effectively with diverse stakeholders.

Responsibilities

Deliver responsive administrative and operational support
Coordinate day-to-day office functions and provide timely support to leadership, staff, and faculty.
Organize, update, and maintain accurate records, documents, and tracking systems.
Manage multiple priorities and special projects while meeting deadlines and maintaining attention to detail.
Coordinate purchasing, budgeting, and resources
Process and track supply, purchasing, and budget-related requests and documentation.
Monitor administrative needs and ensure supplies, materials, and resources are available when needed.
Maintain accurate records to support efficient financial and operational processes.
Support effective communication and engagement
Assist with campus-wide communications and maintain content within Microsoft SharePoint.
Coordinate meetings, trainings, and events, including large conference-style events.
Manage event logistics such as materials, food orders, deliveries, supplies, and meeting arrangements.
Build trust through professionalism and service
Provide a welcoming, collaborative, and solutions-focused experience to faculty, staff, and campus partners.
Handle sensitive and confidential information with discretion and sound judgment.
Demonstrate CWI’s values through professional, respectful, and dependable interactions.