Administrative Assistant II
About The Position
This is a full-time onsite position, Monday – Friday, 8:00 am – 5:00 pm, with a one-hour unpaid lunch break as scheduled. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire, dedicated to delivering energy to customers safely and reliably. Unitil is committed to creating an inclusive environment that welcomes and values differences. The continued success of Unitil is enhanced through initiatives that promote diversity and value employees. This position provides a full range of quality administrative and office support activities requiring knowledge of Company process and procedure while meeting the needs of internal stakeholders of the corporate location. Assignments must be completed in a professional manner at all times maintaining confidentiality of all tasks.
Requirements
- High School diploma or GED required.
- Excellent written and verbal communication skills.
- Demonstrated reliability and flexibility.
- Intermediate PC skills including; MS Word, MS Excel, MS Outlook, MS Power Point, Acrobat, MS SharePoint and other desktop software.
- Must be available to work extended hours as assigned, possibly at secondary locations, in response to System emergencies.
Nice To Haves
- Associates degree or equivalent preferred.
- Minimum of three (3) years in a business environment preferred.
- Must possess excellent organizational and problem solving skills.
Responsibilities
- Provide efficient and professional support services to executives and staff in assigned wing as well as assisting others when necessary.
- Spreadsheet creation and updating.
- Production of filings & reports
- Large mailing projects
- Data entry
- Purchase order creation
- Processing of invoices
- Cataloging & maintenance of electronic & paper files
- Ordering of office supplies
- Internal & external meeting arrangements
- Fulfill catering requests
- Travel arrangements
- Business card ordering
- Filing, record retention
- Ensure proper maintenance of office equipment (printers, copiers, scanners, etc.)
- Assist with conference room AV equipment.
- Delivery and processing of mail on rotating basis
- Provide back up to the main phone lines efficiently by promptly and courteously answering incoming calls for the corporate office.
- Handling of gas leak emergency calls and the transferring of customer calls to the call center.
- Greet and process visitors and guests courteously and helpfully in a timely manner.
- Ensure that all visitors, guests, contractors, and Unitil employees (from other reporting locations) sign in and out as part of Unitil’s emergency building evacuation procedures.
- Escalate agitated customer calls when necessary.
- Other duties and special projects as assigned by Supervisor and Manager in order to support all Internal and External Unitil Customers including internet research, database updating and cost tracking.
- Ensure that procedures are maintained for Administrative Assistant responsibilities for assigned departments.
Benefits
- competitive salaries
- a consumer-driven health plan
- dental and vision coverage
- flexible work
- company-paid holidays
- a, robust, highly competitive retirement plan
- educational assistance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
