Administrative Assistant II

Boise State University • Boise, ID

13d • $20 - $23 • Onsite

About The Position

Perform complex clerical, office administration, and public relations assignments and related work. This role applies skills and job knowledge in an area of specialization, potentially adapting procedures and techniques to meet specific needs. The position involves working on non-routine tasks and resolving issues with minimal supervision.

Requirements

• Ability to compose official correspondence, reports, research papers and other complex documents; provide administrative support to the department chair and faculty; maintain manual and electronic record management systems.
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.
• Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
• Experience in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

Nice To Haves

• Experience with Bronco Hub, financial transactions, budget processes and reports, Purchasing and P-card usage and compliance, Payment Works, PageUP, Independent Contracts, Travel Authorizations and Reimbursements, Google Workspace, Zoom, Peoplesoft, Wordpress, Qualtrics, Adobe Acrobat Pro.
• Interpreting university policies and procedures.
• Some knowledge of social media, event planning and coordinating.

Responsibilities

• Responsibility for financial record keeping including monitoring budgets, preparing financial transactions.
• Supervise student support staff or have leadwork responsibilities.
• Commitment to excellent customer service.
• Independently problem solve.
• Manage incoming and outgoing communication of the department. Create agendas, manage document attachments, and take minutes of department meetings.
• Help with the research, compilation, and organization of materials for administrators’ use in problem resolution.
• May attend meetings to relay and collect information.
• Greet incoming patrons and students.
• Submit Travel Authorizations and process travel requests using the university purchasing card.
• Submit expense reports and invoice payments for reimbursements.
• Understand the funding source string system within COBE.
• Allocate and reconcile on PCard expenses in Works.
• Submit employment changes (funding, hiring, extending end dates, supervisor changes).
• Assist with hiring, supervising, and supporting undergraduate and graduate students or graduate assistants, teaching assistants, and research assistants.
• Coordinate mail, shipping, and receiving items.
• Help organize department events.
• Other duties as assigned.

Benefits

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed