Administrative Assistant II | Wellness Center, Full-Time

Memorial Health•Marysville, OH

6d•Onsite

About The Position

This role is for an Administrative Assistant II at the Wellness Center, a full-time position. The primary responsibilities include managing record-keeping, processing payments, invoices, and renewal notices within the Wellness Center membership system. The position involves auditing and maintaining paper charts for rehab patients, performing audits in the Technogym system for accuracy, overseeing membership paperwork, and depositing Wellness Center money. It also includes invoicing for Wellness Services, billing and tracking Medicare reimbursement payments, and providing administrative support to the Wellness Center Director and Coordinator. This support includes preparing reports, tracking data, creating flyers and signage, and assisting with marketing departmental programs. The role also involves greeting and directing members, scheduling appointments, assisting with transportation, and retrieving patient information from Epic. Critical thinking skills are needed to coordinate department functions, and the position supports the employee wellness program (WOW) and event coordination like biometric screenings. Additionally, the role manages the timekeeping system, inputs departmental payroll, and tracks related paperwork. Scheduling into Technogym and assisting with departmental scheduling are also key duties. The position requires typing routine technical and confidential materials, maintaining the department personnel policy manual, entering employee information into a keyless entry system, and assisting with departmental quality improvement processes. Responsibilities extend to answering inquiries, assisting with inventory, ordering supplies, and overseeing department supplies and equipment. Finally, the role coordinates volunteer scheduling.

Requirements

Completion of Associates degree plus two (2) year experience or BA/ BS degree
Proven experience with Word and Excel
Satisfactory completion of BLS within 60 days of hire
Obtain American Heart Association BLS certification within 60 days of hire and maintains continuous certification.

Nice To Haves

Able to retrieve patient information from Epic.
Coordinates department functions using critical thinking skills.
Assists with employee wellness program (WOW) and coordination of events such as biometric screenings.

Responsibilities

Processes payments, invoices and renewal notices in the Wellness Center membership system.
Audits and assists with the maintenance and disposition of paper charts for rehab patients.
Performs audits in Technogym system for completeness and accuracy, oversees membership paperwork maintained in Technogym system.
Deposits Wellness Center money to the hospital cashier; posts and checks departmental charges.
Responsible for invoicing for Wellness Services and billing and tracking Medicare reimbursement program payments and members.
Performs administrative functions for the Wellness Center Director and Wellness Coordinator (e.g. preparation of reports, data tracking, flyers, signage, etc.).
Assist with marketing of departmental programs and paperwork needed to execute program.
Greets and directs members, potential clients and patients, and visitors to the Wellness Center.
Assists in the scheduling of appointments for various departmental procedures for clients and provides the client with the appropriate paperwork.
Assists with transportation arrangements for clients as needed.
Able to retrieve patient information from Epic.
Coordinates department functions using critical thinking skills.
Assists with employee wellness program (WOW) and coordination of events such as biometric screenings.
Supports the timekeeping system, inputs departmental payroll and tracks relevant paperwork.
Enters department schedule into Technogym and assists the Wellness Center Director with department scheduling.
Types routine technical and/or confidential material and/or documents (e.g. annual reports, forms and documents, departmental agenda/meeting minutes).
Assists with updates and maintains department personnel policy manual in MSN system.
Enters employee information into the keyless entry system and is able to generate reports and audits of the system.
Assists with departmental quality improvement processes.
Answers routine inquiries in person or on telephone.
Assists with inventory, ordering and restocking department supplies, copies, and handouts.
Oversees the amount and appropriateness of supplies and equipment for department use.
Coordinates volunteer scheduling under the direction of the Director.