Administrative Assistant II | Wellness Center, Full-Time

Memorial Health Ohio•Paris Township, OH

7d•Onsite

About The Position

The Administrative Assistant II will support the Wellness Center by performing a variety of administrative and record-keeping tasks. This role involves managing membership systems, processing payments and invoices, maintaining patient records, and assisting with departmental functions. The position also includes greeting members, scheduling appointments, supporting marketing efforts, and assisting with employee wellness programs and events. Additionally, the role supports the timekeeping system, payroll input, and departmental scheduling. The Administrative Assistant II will also handle routine inquiries, manage supplies, and coordinate volunteer schedules.

Requirements

Completion of Associates degree plus two (2) year experience or BA/ BS degree
Proven experience with Word and Excel
Satisfactory completion of BLS within 60 days of hire
Obtain American Heart Association BLS certification within 60 days of hire and maintains continuous certification.

Nice To Haves

Retrieve patient information from Epic
Coordinate department functions using critical thinking skills
Assist with employee wellness program (WOW)
Coordinate events such as biometric screenings
Support the timekeeping system
Input departmental payroll
Track relevant paperwork
Enter department schedule into Technogym
Assist the Wellness Center Director with department scheduling
Type routine technical and/or confidential material and/or documents
Assist with updates and maintains department personnel policy manual in MSN system
Enter employee information into the keyless entry system
Generate reports and audits of the keyless entry system
Assist with departmental quality improvement processes
Answer routine inquiries in person or on telephone
Assist with inventory, ordering and restocking department supplies, copies, and handouts
Oversee the amount and appropriateness of supplies and equipment for department use
Coordinate volunteer scheduling under the direction of the Director

Responsibilities

Processes payments, invoices, and renewal notices in the Wellness Center membership system.
Audits and assists with the maintenance and disposition of paper charts for rehab patients.
Performs audits in Technogym system for completeness and accuracy, oversees membership paperwork maintained in Technogym system.
Deposits Wellness Center money to the hospital cashier; posts and checks departmental charges.
Responsible for invoicing for Wellness Services and billing and tracking Medicare reimbursement program payments and members.
Performs administrative functions for the Wellness Center Director and Wellness Coordinator (e.g., preparation of reports, data tracking, flyers, signage).
Assist with marketing of departmental programs and paperwork needed to execute program.
Greets and directs members, potential clients and patients, and visitors to the Wellness Center.
Assists in the scheduling of appointments for various departmental procedures for clients and provides the client with the appropriate paperwork.
Assists with transportation arrangements for clients as needed.
Able to retrieve patient information from Epic.
Coordinates department functions using critical thinking skills.
Assists with employee wellness program (WOW) and coordination of events such as biometric screenings.
Supports the timekeeping system, inputs departmental payroll and tracks relevant paperwork.
Enters department schedule into Technogym and assists the Wellness Center Director with department scheduling.
Types routine technical and/or confidential material and/or documents (e.g., annual reports, forms and documents, departmental agenda/meeting minutes).
Assists with updates and maintains department personnel policy manual in MSN system.
Enters employee information into the keyless entry system and is able to generate reports and audits of the system.
Assists with departmental quality improvement processes.
Answers routine inquiries in person or on telephone.
Assists with inventory, ordering and restocking department supplies, copies, and handouts.
Oversees the amount and appropriateness of supplies and equipment for department use.
Coordinates volunteer scheduling under the direction of the Director.