Administrative Assistant II - Data Center

Gilbane Building Company•St. Louis, MO

1d•Onsite

About The Position

Gilbane is seeking an Administrative Assistant II - Data Center to help maintain organization in a busy construction management office. This role will be based in New Florence, MO, on a project site in the office. Gilbane is a family-owned business with 45 offices, consistently recognized as one of the most reputable construction management firms, committed to delivering projects safely and on-time. They are dedicated to building a diverse, inclusive, and authentic workplace.

Requirements

AS or BS degree
3-5 years of office experience in a construction related field
Or equivalent combination of education and experience
Strong communication skills
Excellent organizational skills
Ability to work in a team environment
Proficient in Microsoft Office, including Word, Excel, and Power Point
Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Responsibilities

Managing calendars
Coordinating meetings
Preparing expense reports in electronic system
Preparing correspondence and presentations
Ordering supplies
May serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needs
Create training schedules for BU/departments and communicate scheduled company training opportunities to employees to encourage participation
Organize and execute training, including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing catering