ADMINISTRATIVE ASSISTANT II

City of Amarillo

10d • Onsite

About The Position

This position creates and processes Work Orders for the repair of vehicles in Fleet Services and performs a variety of duties required in the operation of Fleet Services.

Requirements

• Requires a High School Diploma or its equivalent and one year of office experience.
• Valid Texas Driver’s License required.
• Good math skills.
• Good communication skills, an eagerness to learn, willing to take and follow instruction, adaptable to changes, and willingness to accept responsibilities.
• Ability to handle confidential information in the appropriate manner.
• Ability and willingness to take selected City held PC classes as deemed necessary by supervisor.
• Ability to operate standard office equipment including a calculator, copier, and multi-line telephone system.
• Ability to use a computer for data entry, word processing and accounting purposes.

Nice To Haves

• Knowledge of bookkeeping, accounting, or recordkeeping is preferred.
• Word/Excel preferred.

Responsibilities

• Under supervision, assists in the preparation and maintenance of various records and reports, requiring use of math, personal computer and data entry skills.
• Assists in performing routine office duties such as making copies, preparing routine correspondence and the like.
• Maintains electronic and paper files in an orderly and organized manner, assists in records management activities and in preparing responses to Open Records requests.
• Answers phones, answering questions and responding to complaints in a courteous and concise manner, directing the caller to the appropriate staff member for assistance, and/or taking and delivering detailed messages for the appropriate staff member.
• Performs other job-related duties as assigned.

Benefits

• Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position.
• The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED