Administrative Assistant II
About The Position
We are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support. As a key point of contact within the department, the Administrative Assistant II will be responsible for scheduling, managing correspondence, preparing documents, and coordinating workflows. This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic team while developing administrative expertise. The ideal candidate will have strong organizational, communication, and problem-solving skills to effectively support leadership, coordinate department functions, and enhance operational efficiency.
Requirements
- High School Diploma or equivalent required; Associate’s degree or additional relevant coursework preferred.
- 3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
- Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
- Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders.
- Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
- Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
- Experience managing confidential and sensitive information while maintaining a high level of professionalism.
- Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization.
Nice To Haves
- Experience in contract management.
- Knowledge and usage of proper format, grammar, spelling, and punctuation.
- High attention to detail.
Responsibilities
- Set up projects in ERP system including content such as client/customer name, project name, and scope, contract amount, billing terms, and other project information.
- Communicate with department managers, branch managers, clients/ customers about project details.
- Organize, update, and maintain records, databases, and departmental documentation, ensuring accuracy and compliance with company policies.
- Assist in the preparation of reports, presentations, and data analysis, providing insights to support business operations and decision-making.
- May assist with proposal creation or distribution to client.
- Provide administrative support for high-level projects, as assigned.
- Act as a point of contact for internal and external stakeholders, including directing phone calls, and addressing inquiries professionally.
- Facilitate communication and collaboration between departments, external vendors, and business partners to enhance workflow efficiency.
- Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
- Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
