Administrative Assistant II

Colorado Mountain College•Leadville, CO

4d•Onsite

About The Position

The Administrative Assistant II performs customary clerical/technical duties in support of the business or College operations and management of an office. Duties are performed at a fully-operational level but with more complexity and/or confidentiality, using either established standard guidelines and/or procedural methods, or improvising solutions and alternatives. Colorado Mountain College requires that employees perform their assigned duties within the State of Colorado. The College further expects employees to accurately report their work location at all times. Failure to do so impairs the College's ability to ensure compliance with tax, payroll, employment, information security, and operational requirements. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Requirements

Education and experience sufficient for the needs of the position. Examples may include a Bachelor’s Degree and one year related work experience, Associate’s Degree and two years related work experience, or High School/GED and three years related work experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position.
Knowledge of a variety of standard administrative and business methods and procedures; standard Microsoft Office software, and familiarity with other automated systems software.
Ability to read, write, speak, and understand English well; operate variety of office equipment; proficient in computer applications, including word processing, spreadsheets and electronic mail; multi-task; meet deadlines; strong verbal, organizational, and interpersonal skills.
Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.
Successful completion of a background check including motor vehicles records check is required.
Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned.

Nice To Haves

Bilingual (English/Spanish) or conversational language abilities preferred.

Responsibilities

Solves problems, applies guidelines and uses processes that are stated and defined, or determines solutions and actions exercising independent judgment and discretion.
Activities are more complex and confidential and include responsibility for all clerical/technical aspects of a department or administrative office, including: document preparation and maintenance; coordination; scheduling; monitoring; communicating; serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures.
Performs clerical/technical support duties which may include a variety of complex and/or confidential support activities.
Creates, prepares, maintains, and distributes documents and confidential material.
Serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures.
Schedules appointments; arranges, coordinates, and provides staff support for meetings; takes, prepares, and distributes minutes; makes travel arrangements and reservations.
Monitors and tracks deadlines; prepares and/or assists in development of reports/publications; handles confidential issues; researches, gathers, assembles data and information.
Processes incoming and outgoing mail; responds to requests for information; maintains records and files; plans, organizes, implements, and/or assists with special projects, events, and activities.
May assist with admissions, registrations, processing and maintenance of student records, bulletin/brochure information and course programming and scheduling.
Performs other duties as assigned.