Administrative Assistant II

Family Health Centers of San Diego•San Diego, CA

7d•Onsite

About The Position

Family Health Centers of San Diego (FHCSD) is seeking an Administrative Assistant II to provide intermediate-level clerical and administrative support under limited supervision for assigned managers and departments. This role involves a variety of duties such as data collection, entry, and basic analysis, creating intermediate reports with graphs and pivot tables, processing paperwork, coordinating meetings, ordering supplies, and basic project coordination. The Administrative Assistant II will handle routine and non-routine correspondence, work with confidential information, and interact with a diverse range of customers, patients, visitors, and internal contacts.

Requirements

High School diploma or GED equivalent required.
College level coursework in English, Business Administration, and Mathematics required.
2 years administrative support experience required, preferably in the medical/health-related field.
Ability to type 40 - 50 WPM.
Ability to accurately complete data entry at relatively high speed, utilizing grammar and spell check software.
Exceptional knowledge of business English, including proper grammar, spelling, and punctuation.
Intermediate knowledge of mathematics and intermediate level of calculation skills.
Must have a valid California driver’s license, an automobile, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended.
An acceptable driving record is also required.

Nice To Haves

Bachelor's degree in related field preferred.

Responsibilities

Acts as a liaison with other departments and internal and external customers (including patients, vendors, auditors and inspectors).
Answers phones, emails, and walk-in visitors, using discretion to answer both routine and complicated questions; forwards issues to appropriate person.
Handles confidential and routine information.
Coordinates special nonrecurring and ongoing projects, utilizing project management skills; works with teams or independently to meet deadlines and accomplish project goals.
May coach, mentor, or lead teammates on special projects.
Performs general clerical tasks as assigned, which may include filing, processing paperwork, data entry, scanning/photocopying, and similar tasks.
Performs other duties as assigned.
Researches, collects, and enters data.
Performs basic data analysis, identifying discrepancies and researching for resolution.
Creates intermediate level reports, which include graphs, charts, and pivot tables.
Makes reports that are timely, correct, and audience appropriate.
Supports manager(s) and department with calendaring, scheduling, time card support, meeting organization and minutes, travel arrangements, and similar administrative support tasks.
Types and designs general and advanced correspondences, memos, spreadsheets, charts, tables, graphs, business plans, etc.
Proofreads copy for spelling, grammar and layout, making appropriate changes.
Responsible for accuracy and clarity of final copy.
Includes data entry and non-medical transcription.