Administrative Assistant II

DPDHL • Goodyear, AZ

8d • Onsite

About The Position

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

The core responsibilities of this role include: Weekly payroll; system terminations; system transfers; HR Management support; Employee Engagement. Warehouse Administrative; Must be able to be flexible to come in early or stay late.

Requirements

• Minimum of 1 year experience administrative
• Data Entry
• basic understanding and application of Microsoft Outlook
• Teams
• Excell
• detail oriented
• great communication skills
• time management
• Two years related experience

Nice To Haves

• preferred Kronos knowledge
• Oracle HR System
• bilingual preferred but not required
• A minimum of 6 month’s experience operating material handling equipment is Preferred.
• Experience operating the Stand Up Reach truck is preferred.
• High School Diploma or Equivalent, preferred

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.
• Loading/Unloading Tires, Lots of lifting, standing, bending and using Stand Up Reach Forklift, Material Handler, Loader/Unloader, Order Picking

Benefits

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED