Administrative Assistant II
About The Position
Provides administrative support to senior management as well as department members. With broad guidance, self-manages work load producing high-quality and on-time work. Applies in-depth knowledge of business procedures to type correspondence, memos, reports, presentations, and other documents ensuring accurate grammar, spelling, punctuation and company branding. Asks questions about assignments to fully understand expectations, audience, draft deadline, and final deliverable. Self-manages, prioritizes, and organizes workload to meet expectations and deadlines. Maintains organized electronic files. Screen guests and calls providing assistance or redirecting as appropriate and interacting professionally with all levels of management. Manages superiors’ calendar(s). Schedules meetings; coordinates arrangements; takes initiative to obtain or produce materials in advance of meeting. Coordinates travel arrangements; may complete expense reports. Initiates reordering kitchen and office supplies in order to maintain an adequate inventory. Provides administrative support compiling annual department budget. Runs and downloads standard reports to Excel, adds formatting, formulas, conditional formatting, pivot tables, or graphs to enhance, summarize, or trend data for further review and presentations. Makes recommendations to improve reporting. Additional responsibilities as requested or assigned.
Requirements
- High School Diploma or equivalent required
- At least five (5) year’s administrative assistance experience with progressively more responsibility as well as self-managing workload to achieve expectations
- Advanced Excel (conditional formatting, pivot tables, graphs) and Power Point skills to produce executive level high quality documents
- Proficient MS Office and Word
- Ability to keep confidential or proprietary knowledge to one’s self
Responsibilities
- Applies in-depth knowledge of business procedures to type correspondence, memos, reports, presentations, and other documents ensuring accurate grammar, spelling, punctuation and company branding.
- Asks questions about assignments to fully understand expectations, audience, draft deadline, and final deliverable.
- Self-manages, prioritizes, and organizes workload to meet expectations and deadlines.
- Maintains organized electronic files.
- Screen guests and calls providing assistance or redirecting as appropriate and interacting professionally with all levels of management.
- Manages superiors’ calendar(s).
- Schedules meetings; coordinates arrangements; takes initiative to obtain or produce materials in advance of meeting.
- Coordinates travel arrangements; may complete expense reports.
- Initiates reordering kitchen and office supplies in order to maintain an adequate inventory.
- Provides administrative support compiling annual department budget.
- Runs and downloads standard reports to Excel, adds formatting, formulas, conditional formatting, pivot tables, or graphs to enhance, summarize, or trend data for further review and presentations.
- Makes recommendations to improve reporting.
- Additional responsibilities as requested or assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
