Administrative Assistant II

Pacifica Services•Los Angeles, CA

15h

About The Position

Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor. This includes data entry, report writing, gathering and combining statistics into reports, scanning documents, and potentially developing or revising reports in various formats. The role also involves originating correspondence, maintaining files, answering telephones, handling mail, and maintaining an organized workspace. A key aspect is contributing to the company's goals through collaboration.

Requirements

Proficiency in Microsoft Office Suite of software is required.
Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
Good written and oral communication, organizational, and interpersonal skills are required.
Self-starter, multi-tasker.
Ability to bring assignments to completion independently.
Ability to work in a high volume, dynamic team environment.
High school diploma (or equivalent) and five years or more of relevant work experience.

Nice To Haves

A working knowledge of TDG policies and procedures is preferred.
Proven record of accomplishments of office administration.
Prolog experience.
Flexible attitude to changing conditions.
Accountable and dependable to follow through with tasks/project.

Responsibilities

Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
Perform various administrative, clerical, data collection, data entry, and report writing tasks.
Receive direction from immediate supervisor in completing non-routine assignments.
Gather statistics and general data; review and combine this information into established reports for use internally.
Scan documents and reports as required.
May develop new reports or revise existing reports, as directed.
May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
Distribute reports as directed by immediate supervisor.
Originate correspondence and reports not requiring the personal attention of immediate supervisor.
Prepare general correspondence and maintain general files.
Answer telephone, take and relay messages, screen callers and direct calls accordingly.
Receive, sort, and distribute mail.
Maintain an organized workspace by keeping documents and supplies properly stored.
Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders.
Perform other responsibilities associated with this position as may be appropriate.