Administrative Assistant II, UNLV Human Resources [R0153728]

University of Nevada Las Vegas•Las Vegas, MD

12d•Onsite

About The Position

The University of Nevada, Las Vegas (UNLV) Human Resources department is seeking an Administrative Assistant II to serve as the front office administrator and initial point of contact for the central human resources department. This role involves greeting guests, triaging walk-ins, appointments, and calls, assisting special investigators with employment verifications, maintaining front office resources and tracking spreadsheets, and processing incoming and outgoing mail. The position also requires maintaining a clean and organized work area, ensuring office supplies are stocked, and supervising student workers. Additional duties include ordering, receiving, and putting away office supplies. The role also provides HR departmental support such as enrolling new hires into the PEBP portal, sending new hire benefits emails, managing education verification tasks, pulling and sending reports, submitting requisitions/purchase orders, providing general HR team support (maintenance requests, building access, OIT tickets, printer troubleshooting), booking conference rooms, assigning new hires in Archibus, managing the department group email, sending office communications, and tracking office inventory. Tasks and projects may be added, removed, or replaced based on the department's changing needs.

Requirements

Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience.
Successful completion of a pre-employment criminal background and/or credit check.

Nice To Haves

Strong multitasking capabilities
Detailed oriented
Comfortable with a fast-paced working environment
Strong verbal and written communication skills
Excellent organization and time management skills
Ability to provide high level of professionalism and customer service
Proficient in GSuite and Microsoft office applications
Ability to remain calm under pressure
Ability to provide supervision to student workers

Responsibilities

Act as the front office administrator and initial point of contact for the central human resources department.
Welcome and greet guests and visitors, triage walk-ins, appointments, and calls professionally and accurately.
Assist special investigators with employment verifications.
Maintain front office resources and tracking spreadsheets.
Process incoming and outgoing mail.
Maintain a safe and clean work area, keeping storage and break room clean and organized.
Ensure office supplies are stocked and organized.
Supervise student workers.
Order, receive, and put away office supplies.
Enroll new hires into PEBP portal and send new hire benefits emails.
Manage education verification tasks for classified and student employees using the National Student Clearinghouse.
Pull and send reports as needed.
Submit requisitions/purchase orders.
Provide general HR team support including submitting maintenance requests, building access requests, telecom/OIT tickets, office printer troubleshooting and other technical issues.
Book conference rooms and/or provide event support (printing, setup, etc.).
Assign new hires in Archibus.
Manage the department group email.
Send out general office communications.
Perform office inventory tracking and organizing.
Provide other general office assistance tasks.