Administrative Assistant II - College of Engineering - Dean's Office

Carnegie Mellon University•Pittsburgh, PA

14h•Onsite

About The Position

Carnegie Mellon University's College of Engineering, specifically the Dean's Office, is seeking an Administrative Assistant to provide high-level administrative and organizational support. This role is crucial for maintaining a professional, organized, and efficient office environment within the Dean's Suite and College Offices. The position serves as the primary point of contact for visitors and is responsible for a variety of operational and logistical tasks to ensure the smooth functioning of the office and its shared spaces.

Requirements

High School/GED or equivalent required.
1-3 years in administrative support.
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Successful Background Check

Nice To Haves

Associate’s degree preferred.

Responsibilities

Provide administrative coverage and operational support for the Dean’s Suite to ensure a professional, organized, and efficient office environment.
Coordinate office and kitchen supply purchasing, inventory management, and replenishment for the Dean’s Suite.
Maintain organization, cleanliness, and overall upkeep of shared office and conference spaces within the suite.
Oversee and coordinate cleaning schedules for six or more conference rooms located across campus to ensure spaces remain presentable and operational.
Manage scheduling and reservation requests for six or more conference rooms, including resolving scheduling conflicts and ensuring appropriate room setup.
Provide administrative support through coordination of meeting logistics and resources, calendar management, drafting correspondence, preparing reports, and creating other professional documents as needed.
Serve as the primary reception contact for the Dean’s Suite by professionally greeting visitors, faculty, staff, students, and external guests.
Direct visitors to appropriate seating areas, conference rooms, and meeting locations while ensuring a welcoming and professional experience.
Provide hospitality support for guests, including offering beverages such as water and coffee and assisting with general visitor accommodations.
Notify Dean’s Suite personnel of visitor arrivals and facilitate communication between guests and office staff.
Maintain professionalism, discretion, and strong customer service while interacting with internal and external stakeholders.