Administrative Assistant 1, College of Engineering

The University of Toledo•Toledo, OH

1d•$19•Onsite

About The Position

The Administrative Assistant I in the College of Engineering (COE) provides assistance to the Office of Academic Affairs and the Shah Center for Engineering Career Development in the College of Engineering. This position provides essential information and services related to the administrative operations of the offices, including but not limited to greeting visitors, answering inquiries, scheduling meetings, purchasing supplies, assisting with event planning and execution, processing employment paperwork, and purchasing supplies. This position is also responsible for maintaining department records, equipment, and supplies. This position requires accuracy, a professional demeanor, strong communication skills, and independent judgment.

Requirements

Associate’s Degree in business management, secretarial sciences, or related field required.
Six (6) months’ administrative and/or secretarial experience performing similar duties for an upper-level management position required.
Or equivalent combination of education and work experience.
Proficient use of technology, including Microsoft Office 365 suite and Adobe.
Always maintain confidentiality, including FERPA, HIPAA, or any other confidentiality requirements/policies.
Aptitude for learning new technologies quickly and keeping up with best practices.
Excellent customer service skills.
Must be pleasant and responsive in all situations and with all personality types.
Ability to complete moderately complex administrative paperwork.
Able to independently assess, respond to, and follow up on inquiries from students, alumni, donors, and guests.
Ability to work efficiently in a fast-paced environment, multitask, and prioritize projects with frequent interruptions.
Self-motivated and well organized with attention to detail, consistency, and accuracy.