2026

Confederated Tribes of Siletz Indians•Lincoln City, OR

3d•Onsite

About The Position

The Administrative Assistant II provides support services to the administrative functions of the Siletz Community Health Clinic. The position assists Health Department personnel with office tasks and helps coordinate clinic operations, supplies, payments, meetings, appointments, travel, and visitor services. The role also cross-trains and provides backup support to clinic staff in several health program areas, conducts new employee clinic orientations, and operates the Medicare reimbursement program. Other duties may be assigned by the supervisor.

Requirements

High school diploma or GED and three years of experience in an office setting, preferably in a medical or business office, or a combination of education and/or experience.
Knowledge of correct punctuation, capitalization, spelling, grammar, filing, and writing format.
Experience managing inventory and supplies.
Ability to cross-train in health areas including billing, data entry, optometry assisting, medical records, diabetes assistance, community health advocacy, and front desk duties.
Ability to be a well-organized self-starter and adapt to changing assignments and work priorities.
Ability to work with a wide variety of people and demonstrate good oral and written communication skills.
Ability to work on independent projects, request information, collect and maintain data, and present findings as needed.

Nice To Haves

Experience in a medical or business office.
Knowledge of the correct use of office equipment, including a copier, fax machine, calculator, multi-user telephone system, word processor, and audio/visual equipment.

Responsibilities

Provide Health Department personnel with word processing, filing, copying, purchasing, and telephone support.
Ensure invoices are paid on time; track unpaid purchase orders and maintain vendor files.
Receive, route, sort, and distribute mail, correspondence, reports, and general administrative assignments.
Maintain supply inventory and monitor purchases.
Assist staff with managing and scheduling appointments, meetings, assignments, travel arrangements, hotel reservations, and travel advance and reimbursement reports.
Prepare and distribute agendas and take and write up minutes for department and clinic meetings.
Cross-train and provide backup clinic support as needed, specifically in Medical Support, Patient Accounts, Community Health, Quality Improvement, and Optometry.
Direct patients, clients, and visitors to appropriate programs or personnel and handle routine requests within the position’s capabilities.
Serve as the clinic’s official greeter and information guide, and plan and implement official gatherings held in the clinic.
Monitor the cleanliness and orderliness of the kitchenette, keeping it free of clutter and used dishes and utensils.
Conduct new employee clinic orientations.
Operate the Medicare reimbursement program.
Perform other duties as assigned by the supervisor.