Administrative Assistant II (City Clerk's Office)

City of Peoria • Peoria, AZ

1d

About The Position

The City Clerk Administrative Assistant II position provides customer service to residents, visitors, city staff, and administrative and technical support to the City Clerk’s Office. The primary responsibilities of the City Clerk’s Office are City Council meeting support, elections, public records and records management. Job duties may include, but are not limited to, answering phones and responding to inquiries, providing council meeting preparation support, routing contracts, maintaining calendars, ordering supplies, entering financial requests into the financial system, scanning and indexing documents into an electronic document management system, maintaining data statistics and providing administrative support functions. This position may act as a backup to other City Clerk’s Office staff. Other duties may include projects and special duties as assigned.

Requirements

• High school graduation or equivalency.
• 2 years experience with doing comparable level 2 responsibilities.

Responsibilities

• Provides customer service to residents, visitors, and city staff.
• Provides administrative and technical support to the City Clerk’s Office.
• Supports City Council meetings.
• Assists with elections.
• Handles public records and records management.
• Answers phones and responds to inquiries.
• Provides council meeting preparation support.
• Routes contracts.
• Maintains calendars.
• Orders supplies.
• Enters financial requests into the financial system.
• Scans and indexes documents into an electronic document management system.
• Maintains data statistics.
• Provides administrative support functions.
• Acts as a backup to other City Clerk’s Office staff.
• Performs projects and special duties as assigned.

Benefits

• Click here to view benefits offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED