PART- TIME Administrative Assistant (City Clerk's Office)

City of Santa Paula•Santa Paula, CA

1d•Onsite

About The Position

Under general supervision, performs a wide variety of responsible and administrative and secretarial duties for a department director and/or division manager; coordinates and participates in office support and purchasing functions; provides general information and assistance to the public regarding departmental policies and procedures; and does related work as required. This is a part-time position requiring eighteen (18) hours per week.

Requirements

Equivalent to completion of high school diploma.
Two years of increasingly responsible clerical, office administrative or secretarial experience.
Ability to type at a speed no less than 55 net words per minute.
Ability to perform a variety of responsible clerical and secretarial duties and activities of a general and specialized nature in support of the assigned department, division, or program area.
Ability to respond tactfully, clearly, concisely and appropriately to inquiries from the public, press, or other agencies.
Ability to establish and maintain effective working relationships.
Ability to respond and perform assigned duties in the event of a City-declared emergency.
Ability to work in an office setting: sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and/or squatting for prolonged periods of time.
Ability lift up to 25 pounds.
Vision: ability to see in normal visual range with or without correction; ability to read computer screens and printed documents and to operate office equipments.
Hearing: ability to hear in the normal audio range with or without correction.

Nice To Haves

Experience in a municipal government setting.
Ability to speak Spanish.

Responsibilities

Plan and perform a variety of complex clerical and secretarial work to the function to which assigned.
Assist the general public, City staff, and outside groups by providing general information.
Maintain calendar of activities, meetings and various events.
Coordinate activities with other City departments, the public and outside agencies.
Arrange and attend committee and staff meetings.
Respond to complaints and request for information relating to assigned responsibilities.
Screen visitors, telephone calls and mail, giving information where judgment, knowledge and interpretation of policies, procedures and regulations are necessary.
Assist in the preparation and development of the City Council Agenda reports and items.
Assist in conducting bid openings, logging and ensuring that bids are complete and in required form.
Answer questions regarding the bids received and prepare bid award and rejection letters.
Maintain accurate and up-to-date office files, records and logs.
Develop, prepare and monitor various logs and files for current and accurate information including, manual and computer logs of documents processed, calls and complaints received, applications for permits and licenses, and other requests.
Compose and type a variety of reports, forms, letters, memorandums, agenda items, agreements, contracts legal documents, and ordinances.
Operate and maintain a variety of office equipment including copiers, facsimile machine and computers.
Input and retrieve data and text.
Take, transcribe and assure proper distribution of minutes.
Use a two-way radio to dispatch crews to respond to customer problems.