Administrative Assistant II - 529205
About The Position
The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc. Provides program support in areas including marketing, recruiting, enrollment management, advising, and student peer coaches. Serves as a primary contact for phones and email communication. Processes UA Early College's new student applications. Manages complex data and prepares data reports.
Requirements
- High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
- Exceptional interpersonal communication skills.
- Ability to work with various groups of high school-age students, parents, and educators.
- Work well in a team setting.
- Ability to communicate effectively to various groups of people.
Nice To Haves
- Experience in Banner, Microsoft Access, Microsoft Excel, Adobe, mail merge software, and Slate CRM.
- Experience with data visualization tools/software.
Responsibilities
- Provides administrative support for the operations of unit.
- Performs moderately complex and well documented administrative tasks.
- Acts as office liaison/receptionist.
- Receives and routes phone calls, emails, and/or guests.
- Maintains files and enters data.
- Drafts and sends communications on supervisor/departmental staff behalf.
- Reconciles P-Card/Concur for other staff/faculty against departmental budget.
- Performs some simple budget monitoring/entry.
- Operates standard office equipment such as personal computers, copiers, fax machines, etc.
- Provides program support in areas including marketing, recruiting, enrollment management, advising, and student peer coaches.
- Serves as a primary contact for phones and email communication.
- Processes UA Early College's new student applications.
- Manages complex data and prepares data reports.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
