OPS ADMINISTRATIVE ASSISTANT II - 71900138 1

State of Florida • Tallahassee, FL

4d

About The Position

The Administrative Assistant II serves under the Business Manager II in IT Policy Development & Planning at the Florida Department of Law Enforcement. The role coordinates background investigations for prospective contract staff assigned to FDLE or FDLE projects. When notified by a vendor or the ITS Contracts Team, the position provides background investigation documents to IT Services contract applicants.

The position is part-time, working 20 hours per week. It also supports IT Services management and staff with special assignments and helps coordinate the ITS Annual Awards and prepare for the Agency Annual Awards.

Requirements

• Knowledge of methods of data collection and analysis.
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, and document workflows and other activities relating to improving operational and management practices.
• Ability to organize data into a logical format for reports, documents, and other written materials.
• Ability to conduct fact-finding research and use problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to plan, organize, and coordinate work.

Nice To Haves

• Preference is given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position.

Responsibilities

• Ensure background investigation documents are complete and organized before submission to FDLE’s Background Investigations Unit.
• Coordinate with vendors and applicants to obtain missing documentation or information.
• Manage correspondence through the FDLE ITS Backgrounds mailbox promptly and professionally, keeping the mailbox organized.
• Maintain accurate, up-to-date background investigation logs.
• Provide IT Services supervisors with guidance and assistance as needed to complete the background investigation process.
• Keep IT Services management informed about background investigation statuses and potential issues.
• Process mail related to background investigations, including fingerprint cards, drug screening forms, and applicant instructions.
• Assist IT Services management and staff with special assignments and carry out other assignments as directed.
• Complete assignments professionally and within specified schedules.
• Assist with coordinating the ITS Annual Awards and preparing for the Agency Annual Awards.

Benefits

• OPS benefits are available only to OPS members working 30 or more hours per week; this position is 20 hours per week and therefore does not meet the stated eligibility threshold.
• For eligible OPS members, benefits include HMO and PPO health insurance options, automatic $25,000 life insurance coverage, a tax-deferred medical reimbursement account, and supplemental insurance options including dental, vision, and disability coverage.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed