Administrative Assistant II - Planning

Project County of Burleigh•Bismarck, ND

4d•Onsite

About The Position

Under supervision of the County Building Official; serves as a senior record keeper/bookkeeper/ clerical/technical assistant. Assist the public, answer telephones, collect and tabulate data, prepare original correspondence and reports, and maintain files.

Requirements

Requires three (3) years of work experience performing a variety of office support, clerical, or secretarial work.
Must be proficient with word processing and spreadsheet computer software, such as MSWord and Excel, and must possess excellent typing and 10key skills.
Requires a high degree of written and/or verbal communication skills dealing with employees, clients, or the public.
Must have knowledge of business English, spelling, punctuation, arithmetic, modern office practices, procedures, and equipment.
Experience with standard accounting practices and/or bookkeeping.
Ability to handle multiple duties and priorities under limited supervision.
Applicant may be subject to a post offer civil and criminal background check.

Nice To Haves

Associate degree preferred.
Additional education may substitute for the work experience required on a year-for-year basis.
Experience in transcription may be necessary in some departments.

Responsibilities

Receives and refers telephone calls, assists members of the public, receives payments, completes and process various applications and documents, arranges appointments, and other general clerical duties.
Reviews applications.
Maintains records on development activities.
Prepares Special Use Permits once approval has been granted by the Planning Commission.
Collects money, issues receipts, maintains and disburses funds, maintain accuracy of invoice database.
Maintains accurate records, with respect to parcel legal descriptions for permits accounts payable and receivables and prepare necessary documentation to process vouchers for payment.
Prepares reports for agenda items for Planning Commission.
Prepares agenda packets for the Planning Commission.
Responsible for transcription, distribution, and storage of minutes from public meetings and ensure conformity with department policies, rules, and procedures.
Maintains and updates and records the county’s zoning ordinances, minutes, and agendas for the website.
Responsible for meeting the legal time constraints and conditions regarding notification and publishing requirements for Planning Commission public meetings.
Maintains stock of office supplies, equipment, and forms by ordering and receiving goods; issue goods to staff or customers; perform physical inventory.
Uses word processing and spreadsheet software to accurately record transactions, issue correspondence, maintain office records, and type vouchers, invoices, account statements, and reports.
Assists in planning, developing, implementing, and maintaining office procedures for managing the unit’s workflow.
Files, retrieves, and interprets information, and prepares reports from records.
Distributes reports to appropriate people.
Responsible for e-filing various forms and applications.
Performs other duties and required and assigned.
Verifies and posts details of transactions, such as funds received and disbursed.
Ensure accuracy of transactions by compiling and sorting documents, computing and recording items such as revenues, disbursement, and similar items.
Develops a working knowledge of the technical aspects of the office, such as: legal language, forms, filing systems, fee schedules, mathematical calculations, bookkeeping entries, land descriptions, applicable rules, regulations, laws, policies, and procedures.
Creates a positive and productive work atmosphere by communicated, maintaining a professional manner and a team-like environment with all other departments, employees, and members of the public.
Ability to apply appropriate guidelines, either specific or general, to appropriate duty.