Administrative Assistant II - Legal and Operations
About The Position
The Huntsville-Madison County Airport Authority is accepting applications for the position of Administrative Assistant II - Legal and Operations. The applicant will be responsible for providing administrative support to the Chief Legal Officer (CLO) and the Chief Operations Officer (COO), including calendar management, meeting coordination, contract assistance, and recordkeeping. The position will also assist the Executive Assistant as needed with respect to the overall operation of the administrative office and the central administration support functions of the Airport Authority.
Requirements
- Knowledge of executive administrative principles, practices, and procedures
- Knowledge of modern office procedures and the operation of standard office equipment
- Knowledge of contract administration, document control, and records management practices
- Knowledge of legal terminology, legal document preparation, and contract review procedures
- Knowledge of litigation support processes, including document organization and records collection
- Skill in executive level and/or legal administrative support
- Skill in organizing and coordinating meetings, calendars, travel, and executive schedules
- Skill in preparing, proofreading, and formatting correspondence, reports, contracts, agendas, meeting minutes, and other operational and legal documents
- Skill in contract administration and document management
- Skill in maintaining databases, spreadsheets, dashboards, and tracking systems
- Skill in researching and compiling operational, legal, and regulatory information
- Proficiency in Microsoft Office applications, particularly advanced Word, Excel, Outlook, and PowerPoint
- Strong written and verbal communication skills
- Strong time management, organization, and prioritization skills
- High school diploma or GED
- Three years of experience providing administrative support to a practicing attorney (in-house or law firm) required
Responsibilities
- Providing administrative support to the Chief Legal Officer (CLO) and the Chief Operations Officer (COO)
- Calendar management
- Meeting coordination
- Contract assistance
- Recordkeeping
- Assisting the Executive Assistant with the overall operation of the administrative office and central administration support functions
- Preparation, review, formatting, and routing of legal documents, contracts, leases, agreements, and resolutions
- Agenda preparation and meeting administration
Benefits
- Family Health
- Health Reimbursement Account
- Retirement
- Disability
- Educational Assistance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
