Administrative Assistant II - Highway
About The Position
Receives and refers telephone calls, assists members of the public, receives payments, completes, and processes various applications and documents, arranges appointments, and other general clerical duties. Transfers information from source documents such as billings, invoices, reports, and statements, to permanent records such as purchase orders and spreadsheets, assist with gathering budget and accounting-related data for budget development. Collects money, issues receipts, balances and reconciles accounts, maintains and disburses funds, maintain accuracy of invoice database. Maintains accurate records, with respect to parcel legal descriptions for permits, accounts payable and receivables and prepare necessary documentation to process vouchers for payment. Trains new employees on timecard entry and performs daily timecard and material report audits, tracks accurate records from employee hours, project information and blading maps. Organizes and tracks Township Graveling Program, processes gravel request maps, works with Township officials and contractors, and performs daily audits of haul sheets. Maintains updates, record keeping and scanning of multiple documents, spreadsheets and databases and distributes as needed. Uses word processing and spreadsheet software to accurately record transactions, issue correspondence, maintain office records, and type receipts, and reports. Assists in planning, developing, implementing, and maintaining office procedures for managing the unit’s workflow. Files, retrieves, and interprets information, and prepares reports from records. Distribute reports to appropriate people. Performs other duties, as required, and assigned.
Requirements
- Three (3) years of work experience performing a variety of office support, clerical, or secretarial work
- Proficient with word processing and spreadsheet computer software, such as MS Word and Excel
- Excellent typing and 10-key skills
- High degree of written and/or verbal communication skills dealing with employees, clients, or the public
- Knowledge of business English, spelling, punctuation, arithmetic, modern office practices, procedures, and equipment
- Experience with standard accounting practices and/or bookkeeping
- Ability to handle multiple duties and priorities under limited supervision
- Applicant may be subject to a post-offer civil and criminal background check
Nice To Haves
- Associate degree preferred
- Additional education may substitute for the work experience required on a year-for-year basis
- Experience in transcription may be necessary in some departments
Responsibilities
- Receives and refers telephone calls
- Assists members of the public
- Receives payments
- Completes and processes various applications and documents
- Arranges appointments
- Performs general clerical duties
- Transfers information from source documents to permanent records
- Gathers budget and accounting-related data for budget development
- Collects money, issues receipts, balances and reconciles accounts
- Maintains and disburses funds
- Maintains accuracy of invoice database
- Maintains accurate records with respect to parcel legal descriptions for permits, accounts payable and receivables
- Prepares necessary documentation to process vouchers for payment
- Trains new employees on timecard entry
- Performs daily timecard and material report audits
- Tracks accurate records from employee hours, project information and blading maps
- Organizes and tracks Township Graveling Program
- Processes gravel request maps
- Works with Township officials and contractors
- Performs daily audits of haul sheets
- Maintains updates, record keeping and scanning of multiple documents, spreadsheets and databases and distributes as needed
- Uses word processing and spreadsheet software to accurately record transactions, issue correspondence, maintain office records, and type receipts, and reports
- Assists in planning, developing, implementing, and maintaining office procedures for managing the unit’s workflow
- Files, retrieves, and interprets information
- Prepares reports from records
- Distributes reports to appropriate people
- Performs other duties, as required, and assigned
Benefits
- Benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
