Administrative Assistant II, ESS - Buckeye Union High School

Buckeye Union High School District • Buckeye, AZ

1d • Onsite

About The Position

The Administrative Assistant II/ Exceptional Student Services will be responsible for providing office management services for the Exceptional Student Services department. Responsibilities will include maintaining a high level of confidentiality and standard of professionalism as they provided support for the Director of Exceptional Student Services and other district Exceptional Student Services staff.

Requirements

• Must possess a high school diploma or equivalent, supplemented by appropriate training.
• Must possess one to three years’ experience, preferably working in a school district setting.
• Must possess a thorough knowledge of technology and the use of standard office equipment, computers, and business software.
• Must complete a series of secretarial tests with a high degree of proficiency.
• Must have the ability to communicate and work well with staff, students, and parents.
• Must use own initiative and judgment in performing the job.
• Must possess the ability to deal effectively with matters of confidentiality.
• Willingness to be an integral member of a successful team
• Dedication to provide the highest level of service
• Adherence to policies and procedures
• Resourceful and adaptable

Nice To Haves

• Bilingual (Spanish/English), preferred.
• Excellent written and oral communication
• Excellent organization skills
• Understanding of the region where they will work
• Critical thinking skills

Responsibilities

• General office coverage; answers phones and greets the public.
• Coordinate’s student intake, registration, IEPs, METs, MDCs, and other Exceptional Student Services concerns with appropriate site, staff, and/or parents.
• Trains and assists with administrative paraprofessionals for each site as needed.
• Responsible for establishing and maintaining all Exceptional Student Services records and files and maintaining the confidential nature of such files; including incoming and outgoing records requests.
• Maintains student management database to include all special education-related entries and data collection.
• Tracks Exceptional Student Services student entries and withdrawals.
• Screens incoming Exceptional Student’s paperwork for key points relative to placement.
• Monitor IEP/MET and other pertinent dates to ensure compliance concerning scheduling at each site.
• Schedules meetings with parent/student/staff.
• Processes and maintains Voucher applications/status.
• Maintains attendance reports for outsourced students.
• Monitors and finalizes Exceptional Student Services documents to ensure compliance.
• Processes Social Security Administration document requests.
• Must coordinate daily, weekly, monthly, and yearly calendars.
• Assists in the development and maintenance of federal and state grants.
• Monitors, prepares, and processes purchase orders.
• Performs other related duties as assigned.

Benefits

• health, dental, vision, and a life insurance policy.
• Supplemental policies through Aflac and LegalShield are also offered at an additional cost to the employee.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED