School Administrative Assistant

Diocese of Venice in Florida•Sebring, FL

About The Position

St. Catherine Catholic School is seeking a Full time Administrative Assistant. Under the supervision of the Principal, provides support to the principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support by planning, organizing, and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

Requirements

High school diploma or equivalent.
Minimum 2-3 year of experience in an increasingly responsible similar position.
Excellent communication and clerical skills; ability to work well with others.
Demonstrates organizational skills & ability to multitask.
Proficient In Microsoft Office Suite, word, excel and general office equipment.
Serve as a liaison between administrators, faculty, students, parents and the public.
Exhibits good judgment, with ability to work independently with little direction.
High degree of flexibility to achieve objectives and meet demands.

Responsibilities

Provide a variety of general administrative and clerical support to the front office and Principal.
Attends and participates in assigned meetings and training; prepares minutes from notes as required.
Receives and greets visitors and provides information to parents and the public, screens correspondence and telephone calls for the administrator and staff.
Answer routine inquiries by phone and/or email.
Updates and maintains multiple calendars as assigned; organizes appointments and meetings and make arrangements for school visits and facility use.
Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.
Supports the operation of school front office including tidiness, organization and overall functionality.
Tracks and maintains assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.
Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.
Establishes, maintains and assures proper use of confidential files including student, personnel and payroll records.
Secures substitutes to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.
Monitors students, parents, and volunteers checking in and out on the school check-in system and issues visitors passes.
Responsible for student file maintenance including: scanning, filing, sending out to and receiving from other schools
Assists principal with the compilation of reports.
Assists with the scheduling of substitute teachers to fill in for absent teachers.
Assists with registration duties as needed.
Other duties as assigned.