School Administrative Assistant - ECEC

City Garden Montessori•Oak Creek, WI

1d•Onsite

About The Position

City Garden Montessori School Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the school community. They are responsible for supporting our teaching and administrative staff in providing an instructional program delivered with both Montessori and an anti-bias/anti-racist pedagogy. At City Garden, we pride ourselves on giving students a vibrant learning experience in a welcoming environment. Our teachers count on our school administrative staff to bring the best every day. They will build on a student-centered environment which fosters relationships and promotes continual growth for students and staff. Responsibilities: As a member of the administrative staff, the School Administrative Assistant is a living representation of the radical hospitality City Garden Montessori is famous for. As the face of City Garden, they ensure that all visitors and callers are greeted in a friendly, warm and courteous manner. They are a resource for administrators, academic staff, students, parents and school community, ensuring the orderly functioning of the school day.

Requirements

Possess a minimum of a 2 years post-secondary professional job experience OR education (e.g. an Associate’s degree)
1+ years of working in a public-facing capacity, working in a school highly preferred
Effective communication skills with adults and children
Exemplary administrative and organizational skills
Experience with Google applications, especially Gmail, Calendar, and Drive
Experience using Microsoft Office Suite (or comparable Google Suite applications), especially spreadsheets
Strong written and verbal communication skills
Ability to learn and use new technologies
Deeply grounded in racial equity and have strong alignment with anti-bias, anti-racism values

Responsibilities

Support operation of the school front office, including:
Arrival and dismissal duties
Welcoming guests/sign in and out procedures
Recording school attendance and tardiness
Answering and routing calls
Distribution of mail and packages
Copying, faxing, scanning documents
Respond to telephone, email and written communications
Prepare correspondence and other materials
Schedule and prepare for meetings
Respond to requests for student's records
Maintain confidentiality regarding all school, student and staff issues Record Keeping
Create, update, and maintain confidential student files (paper and electronic)
Enter/upload into Tyler Student Information System database, ensuring accuracy of data
Student registration
Keep school calendar updated and organized
Maintain high standards of public relations at all times with students, staff, parents, and school community
Inventory and order office supplies and school materials
Ensure proper maintenance of office equipment
Create, print, prepare and collate materials as requested by administrative staff
Receive returns of equipment and materials from students and families
Other duties as requested