High School Administrative Assistant
About The Position
Kamehameha Schools Kapalama Campus High School is looking for an Administrative Assistant. This role supports substitute teacher coverage, calling and scheduling starting at 5am. Along with the substitutes, this position supports with administrative duties including managing calendars, coordinating meetings and events, handling confidential files, preparing documents and reports, and assisting with budget, HR, and facility needs. The ideal candidate is organized, adaptable, and comfortable serving as a central point of contact for faculty and staff. This is a full-time position working Monday - Friday, 4:15am - 1pm. The role provides general administrative support to various departments within the division/group, including coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.
Requirements
- High School Diploma/Equivalent
- Minimum of 1 year administrative or directly related experience
- Ability to work flexibly
- Good written, verbal, and interpersonal skills
- Good organizational skills
- Ability to work with general office equipment
- Good computer knowledge
- Ability to handle confidential information
- Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation
Nice To Haves
- Experience working in an educational setting
Responsibilities
- Supports substitute teacher coverage, calling and scheduling starting at 5am
- Manages calendars
- Coordinates meetings and events
- Handles confidential files
- Prepares documents and reports
- Assists with budget, HR, and facility needs
- Provides general administrative support to different departments within the division/group
- Receives and screens incoming messages and correspondence
- Provides information and responds to inquires
- Disseminates information internally
- Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis
- Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files
- Communicates and provides information for visitors and outside sources
- Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims
- Coordinates and arranges staff events
- Assists in preparing reports needed by the department
- Provides back up to other administrative staff and cross trains
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
