Administrative Assistant II - Economic Workforce Development

Pasadena Area Community College District•Pasadena, CA

8d•Onsite

About The Position

Under direction, performs a variety of advanced and complex administrative support functions in support of a Dean or Administrator, requiring independent judgment and discretion. Positions may provide lead direction to general clerical support positions. ESSENTIAL DUTIES: Performs administrative support functions for an instructional, program or functional area that requires considerable use of independent judgment and application of college wide policies and practices. Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications. Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials. Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements. Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices. Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes. May track departmental budget and maintain other financial records. May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases. May provide lead direction to student assistants and clerical support personnel. Performs related duties as assigned.

Requirements

Graduation from high school or GED AND Four years of progressively responsible clerical/administrative support experience working for an administrator or manager.
Knowledge of rules, regulations, laws and policies governing the community college district.
Knowledge of communications and dissemination techniques and methods including written, oral, and visual media.
Knowledge of modern office practices, procedures, equipment and software applications.
Knowledge of customer service principles and techniques.
Effective oral and written communication skills.
Ability to prepare, edit, and maintain a variety of informational material, reports, documents and other media.
Ability to set priorities and manage time for optimal productivity.
Ability to work in a multiethnic environment.
Ability to interpret and explain complex District policies and procedures.
Ability to establish and maintain effective working relationships with other academic institutions, faculty, staff, students and the public.

Nice To Haves

CORE COMPETENCIES: The District has identified the following essential skills and attributes needed for success in this position. Administrative Support Independent Judgement Communication Skills Organization and Time Management Problem-Solving Attention to Detail Team Collaboration Customer Service

Responsibilities

Performs administrative support functions for an instructional, program or functional area that requires considerable use of independent judgment and application of college wide policies and practices.
Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications.
Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials.
Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements.
Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices.
Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes.
May track departmental budget and maintain other financial records.
May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases.
May provide lead direction to student assistants and clerical support personnel.
Performs related duties as assigned.

Benefits

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District.
The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer.
The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified.
General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.