Craft Workforce Administrative Assistant
About The Position
The Craft Workforce Administrative Assistant plays a key role in building high-performing project teams by managing the administrative processes that support the craft workforce. This position provides administrative support to the Solar Operations team, including project teams and field leadership. The role supports the craft workforce by assisting with onboarding and new hire orientations, performing high-volume, detail-oriented data entry, and maintaining accurate records related to craft workforce, projects, and operations. The assistant will develop and maintain organized filing systems, support the creation and maintenance of housing lists and logistics for project mobilizations, and assist with preparing and maintaining workforce and project-related tracking spreadsheets, reports, and templates. Effective communication with project teams, craft workforce members, vendors, and internal stakeholders is essential, as is developing and maintaining strong, service-oriented relationships. The role requires travel to project sites as needed (approximately up to 25% travel) to support onboarding, operations administration, and project needs. Other duties as required.
Requirements
- High school diploma.
- 1 year of experience in an administrative role or equivalent technical experience.
- Excellent verbal, written and interpersonal communication skills.
- Ability to multitask and adapt to change.
- Ability to act with discretion when handling confidential information.
- Ability to effectively handle difficult situations and remain calm under pressure.
- Ability to develop and maintain effective stakeholder relationships.
- Ability to create, edit, proofread, and format documents/presentations.
- Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
Nice To Haves
- Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
Responsibilities
- Provides administrative support to the Solar Operations team, including project teams and field leadership.
- Supports the craft workforce by assisting with onboarding and new hire orientations.
- Performs high-volume, detail-oriented data entry and maintains accurate records related to craft workforce, projects, and operations.
- Develops and maintains organized filing systems to allow for efficient access and retrieval of information.
- Supports the creation and maintenance of housing lists and logistics for new and ongoing project mobilizations.
- Assists with preparing and maintaining workforce and project-related tracking spreadsheets, reports, and templates.
- Communicates effectively with project teams, craft workforce members, vendors, and internal stakeholders.
- Develops and maintains strong, service-oriented relationships with internal and external stakeholders.
- Travels to project sites as needed (approximately up to 25% travel) to support onboarding, operations administration, and project needs.
- Other duties as required.
Benefits
- Employee ownership opportunities that build long-term value
- Annual discretionary performance bonuses
- 401(k) with company match
- Industry-leading medical, dental and vision benefits
- Prescription drug coverage and telemedicine services
- Life, AD&D and disability insurance
- Paid parental leave and family care support
- HSA or FSA for healthcare, dependent care and transportation
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways, leadership development and mentorship programs
- Access to world-class training through PCL’s College of Construction and professional development courses
- Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
