Administrative Assistant II, Commercial Operations, South Bend, IN

1st Source•South Bend, IN

2d•Onsite

About The Position

Provides support to management to contribute to the overall efficient operation of the department. This role involves extensive administrative responsibilities within Commercial Operations, including managing real property and collateral liens, processing lien releases, preparing reports, and maintaining loan files. Additionally, it requires coordinating departmental operations, maintaining confidential files, scheduling tasks, and performing clerical duties. Compliance with applicable laws and regulations is essential.

Requirements

Proficiency in MS Office software (ie., Excel, Word) is essential.
Analytical and problem-solving skills with attention to detail.
Ability to handle stressful situations with calmness and courtesy.
Maintains good records and file management skills.
Ability to handle multiple tasks and frequent interruptions.
Ability to communicate effectively, both orally and in writing.
High School Diploma/GED required.

Nice To Haves

One (1) or more years of commercial or consumer loan experience preferred.
Two (2) or more years of experience in an office environment preferred.

Responsibilities

Records and maintains real property liens according to applicable county and state requirements and follows for clear title in accordance with the credit approval.
Records and maintains collateral liens on titled collateral.
Performs annual notification of potential buyers in order to maintain collateral perfection on crops/livestock.
Processes lien releases in accordance with all collateral release policies, including logging and tracking status.
Researches and prepares all applicable documentation to effectuate the release of collateral.
Tracks for acknowledgement of life insurance assignments and follows up semi-annually to ensure the assignments remain in place.
Completes assigned weekly and monthly reports in a timely and efficient manner.
Works with lenders to obtain the needed items to clear documentation exceptions.
Prepares and images loan files.
Indexes the imaged documents and ensures the accuracy of the customer information.
Files all legal documents and ensures they are filed properly in the mail room.
Coordinates the efficient operations of the department/region by maintaining confidential and general files, scheduling daily tasks and performing necessary clerical duties relevant to the assigned area.
Completes assigned compliance training related to the position.
Must understand all applicable laws and regulations that apply to the position and complies with the requirements.
Performs all other duties as assigned.