Administrative Assistant II - Accounts Payable

Project County of Burleigh•Bismarck, ND

3d•Onsite

About The Position

Under the supervision of the Treasurer, performs accounting duties in the administration and maintenance of accounts payables and credit card processing procedures. This role is responsible for processing contractor and vendor invoices, performing routine accounting functions, assisting with audits and month-end close, and managing credit card system processes. Additionally, the position involves general clerical duties such as scanning documents, answering phones, and handling payments.

Requirements

Requires a high school diploma or GED certification.
Two (2) years of work experience performing a variety of office support, clerical, or secretarial work.
Proficiency in the MS Office Suite or products, specifically, Excel and Word to efficiently perform the administrative tasks assigned to this position.
Active listening skills.
Ability to communicate concisely both verbally and in writing.
Knowledge of the principles and processes for providing customer service, and meeting quality standards for services.
Knowledge of administrative processes, procedures, or methods, and work experience with considerable knowledge, skill, and attention to detail.
Ability to complete tasks in a reasonable timeframe, with accuracy, in a busy office environment.

Nice To Haves

Associate degree preferred.
Prior experience in accounts payable or bookkeeping.

Responsibilities

Accounts Payable processing of contractor and vendor invoices, including General Ledger coding and reporting with a focus on accuracy and policy compliance.
Perform routine accounting functions, including vendor maintenance, reconciliations, journal entries, expense tracking and report generation.
Assist with month-end and year-end close activities.
Assist with internal audits, external audits, and compliance reviews as needed.
Coordinate with vendors to resolve billing or documentation issues.
Process applications, requests, and claims for individuals seeking information or help regarding the county’s credit card system, transfer information from the credit card system to the county’s accounting system.
Monitor authorized credit card usage in all departments to assure activities are performed in accordance with credit card usage policies, and procedures.
Responsible for scanning and transferring paper invoices and documents to digital format for online storage.
Receive and refer telephone calls, assist members of the public, verify deeds, collect tax payments, assist with elections, complete and process various applications and documents, and other general clerical duties.
Collect money, issue receipts, balance and reconcile accounts, maintain, and disburse funds.
File, retrieve, interpret information, and prepare reports from records.
Distribute reports to appropriate people.
Perform other duties as required or assigned.