Administrative Assistant I

The Mind Research Network • Albuquerque, NM

23d • Onsite

About The Position

The Mind Research Network, a division of Lovelace Biomedical Research Institute dedicated to the advancement, diagnosis, and treatment of mental illness and brain injury, is seeking a Full Time Administrative Assistant I. Under specific direction, the Administrative Assistant I will perform a variety of administrative and staff support duties which require a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors, answers phones, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, tracks training compliance, maintains office supplies and databases, sorts and manages mail and packages, and prepares a range of administrative documents. Coordinates and facilitates schedules, meetings, program functions and/or special events. Will also assist with fiscal duties including handling of petty cash, payment and tracking of invoices, and tracking and recording budget items.

Requirements

• High school diploma or equivalent
• 1+ year of directly-related administrative support experience
• Professional demeanor
• Strong analytical skills
• Strong time management skills
• Strong organizational skills
• Excellent verbal/written communication skills
• Excellent interpersonal skills
• Excellent customer service skills
• Professional-level computer proficiency
• Ability to learn all department-specific systems and programs as needed

Nice To Haves

• Reliable
• Able to work with sensitive information and maintain confidentiality of data at all times
• Previous experience in a busy office environment
• Previous experience in a higher education setting
• Previous experience working with a diverse population

Responsibilities

• Assist and direct visitors
• Answer phones
• Resolve administrative problems and inquiries
• Compose, edit, and proofread correspondence and reports
• Track training compliance
• Maintain office supplies and databases
• Sort and manage mail and packages
• Prepare a range of administrative documents
• Coordinate and facilitate schedules, meetings, program functions and/or special events
• Assist with fiscal duties including handling of petty cash, payment and tracking of invoices, and tracking and recording budget items

Benefits

• Salary is commensurate with experience

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED