Administrative Assistant I

Bob's Red Mill • Milwaukie, OR

23d • $23 - $28 • Onsite

About The Position

The Administrative Assistant I provides logistical and operational support within the Warehouse and Receiving departments. This role is responsible for generating and editing paperwork for outbound and inbound shipments, directing truck drivers to bay doors, and assisting with shipping and receiving appointments. The position also involves providing excellent customer service to drivers and other customers, following basic shipping procedures, and meeting all deadlines. Additionally, the Administrative Assistant I will assist with validating documents, reviewing them for accuracy, and monitoring ERP data to identify inconsistencies and errors. Compliance with all company policies, procedures, and safe equipment operation is essential, as is adherence to Bob’s Red Mill food safety policies, including FDA regulations, SQF Standards, and GMPs. The role also requires reporting food safety and quality concerns to supervisors and performing other assigned duties.

Requirements

• Ability to work independently and in collaboration with others.
• Ability to perform accurate and timely data entry.
• Familiarity with common office equipment.
• Ability to follow exact procedures and protocols.
• Ability to work effectively with a team using direct communication, respect, and creativity.
• Ability to stay organized and meet deadlines.
• Skilled in using Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
• Ability to read, understand, and communicate information in English.
• Demonstrates Respect, Teamwork, Accountability, and Determination.
• Ability to work in an environment where exposure to potential food allergens is or may be present.
• 1 or more years of administrative or clerical experience.
• High school diploma or equivalent; OR Any combination of education and additional years of experience that provides the necessary skills, knowledge, and ability to perform assigned tasks.

Nice To Haves

• Familiar with inventory management.
• Familiar with shipping and receiving procedures.
• Skilled in using ERP and supporting software.

Responsibilities

• Generates and edits paperwork for outbound and inbound shipments.
• Directs truck drivers to bay doors.
• Assists with shipping and receiving appointments.
• Provides excellent customer service to drivers and other customers.
• Follows basic shipping procedures and meets all deadlines.
• Assists with validating documents and reviews for accuracy.
• Assists with monitoring ERP data and identifies inconsistencies and errors.
• Complies with all company policies and procedures and operates all equipment in a safe and food-safe manner.
• Complies with Bob’s Red Mill food safety policies and procedures including adherence to FDA regulations, Safe Quality Food (SQF) Standards, and Good Manufacturing Practices (GMPs).
• Responsible for reporting food safety and quality concerns to Supervisors and/or Department Manager.
• Performs other duties and tasks as assigned.

Benefits

• Medical, Dental, and Vision Insurance
• 401k
• Profit Sharing Program
• Employee Stock Ownership Program (ESOP)
• Paid Holidays & Vacation
• Employee Assistance Program – counseling, legal issue support, financial guidance, and more.
• Tuition Reimbursement
• Childcare Discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED