ADMINISTRATIVE ASSISTANT I - 37001620

State of Florida • DE LEON SPRINGS, FL

9d • Onsite

About The Position

DeLeon Springs State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position, providing visitor services, and administration skills. The applicant must possess good visitor service and administrative skills, be able to work independently when required.

Requirements

• Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory.
• Knowledge of administrative principles and practices; office procedures and practices; accounting principles and practices; personal computers including use of Windows, Quicken, Email and Internet; data collection.
• Ability to collect, evaluate, analyze data; file; perform accounting duties; process personnel actions; process purchasing items; perform budget entry; prepare correspondence and administrative reports; handle multiple phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationships with others; follow verbal and written instructions; resolve customer inquiries; assist in formulation of budget preparation; maintain a valid driver’s license; successfully complete background screening; work rotating shifts including evenings, weekends and holidays.

Nice To Haves

• Self-motivated park service professional
• Good visitor service and administrative skills
• Able to work independently when required

Responsibilities

• Assists in planning, coordinating and implementing all administrative activities involved in park operation.
• Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports.
• Process payment of utility bills, requisitions, and initiate purchase orders through My Florida Market Place.
• Acts as primary liaison for the Purchasing Card Program System.
• Maintain work project tracking forms, expenditures for projects and project files.
• Insure compliance with all purchasing regulations.
• Program office equipment, operate personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system.
• Acts as liaison for assigned personnel and worker’s compensation actions.
• Assist with oversight of toll collectors.
• Prepare special correspondence and acts as property custodian.
• Assist Park Manager in budget request process.
• Responds to oral and written complaints or complimentary letters, makes resolution decisions.
• Tracking schedules and corresponding with volunteers.
• Administers concession contracts and monthly inspections.
• Acts as liaison to park Citizen Support Organization.
• Answer phones and direct calls to appropriate party or take accurate messages.
• Act as Office Manager for office operations and ensure smooth operation of office procedures.
• Maintain property and personnel files.
• Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.
• Assists in assuring park compliance with current division policies, procedures and programs.
• Oversees and assists in training staff in proper administrative procedures and practices.
• Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions.
• Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations.
• Performs other related duties as required.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed