Administrative Assistant I - 37001620

State of Florida • Springs, FL

3d • Onsite

About The Position

DeLeon Springs State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position, providing visitor services, and administration skills. The applicant must possess good visitor service and administrative skills, be able to work independently when required. This position assists in planning, coordinating and implementing all administrative activities involved in park operation.

Requirements

• Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory.
• Knowledge of administrative principles and practices; office procedures and practices; accounting principles and practices; personal computers including use of Windows, Quicken, Email and Internet; data collection.
• Ability to collect, evaluate, analyze data; file; perform accounting duties; process personnel actions; process purchasing items; perform budget entry; prepare correspondence and administrative reports; handle multiple phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationships with others; follow verbal and written instructions; resolve customer inquiries; assist in formulation of budget preparation; maintain a valid driver’s license; successfully complete background screening; work rotating shifts including evenings, weekends and holidays.
• Valid Drivers’ License
• Successful completion of background screening will be required for this position

Responsibilities

• Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports.
• Process payment of utility bills, requisitions, and initiate purchase orders through My Florida Market Place.
• Acts as primary liaison for the Purchasing Card Program System.
• Maintain work project tracking forms, expenditures for projects and project files.
• Insure compliance with all purchasing regulations.
• Program office equipment, operate personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system.
• Acts as liaison for assigned personnel and worker’s compensation actions.
• Assist with oversight of toll collectors.
• Prepare special correspondence and acts as property custodian.
• Assist Park Manager in budget request process.
• Responds to oral and written complaints or complimentary letters, makes resolution decisions.
• Tracking schedules and corresponding with volunteers.
• Administers concession contracts and monthly inspections.
• Acts as liaison to park Citizen Support Organization.
• Answer phones and direct calls to appropriate party or take accurate messages.
• Act as Office Manager for office operations and ensure smooth operation of office procedures.
• Maintain property and personnel files.
• Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.
• Assists in assuring park compliance with current division policies, procedures and programs.
• Oversees and assists in training staff in proper administrative procedures and practices.
• Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions.
• Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations.
• Performs other related duties as required.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed