Administrative Assistant I

Mokena School District 159•Mokena, IL

16h•Onsite

About The Position

Assist Principal in the smooth and efficient operation of the school by providing support and services in matters relating to students with duties that include, but are not limited to: maintaining school-based budget and accounts, serving as student record custodian, and managing staff attendance and payroll with an awareness of all district requirements and Board of Education policies.

Requirements

High School Diploma or general education degree (GED)
Work well with minimal supervision
Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail
Able to communicate clearly and concisely, both orally and in writing
Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters
Work well with others
Computer skills necessary, including Microsoft Office
Adept at learning and using other related software and web-based programs

Nice To Haves

Previous experience in a school office
Previous experience in Skyward
Previous experience in bookkeeping

Responsibilities

Reconcile general ledger for the school accounts on a monthly basis
Send daily general ledger to the district office
Maintain student activity accounts
Coordinate enrollment and assign fees for the extracurricular program in student management system, e.g. Skyward
Order school supplies and maintain inventory
Track school budget and individual teacher expenditures
Create purchase orders and check in orders when they arrive
Make bank deposits
Maintain petty cash records
Purchase pop/water for pop machine and track sales
Maintain payroll and timesheets for teachers, substitute personnel, administrators, and support staff
Submit payroll documents to district office personnel every Friday
Document and process paperwork for all requests to be excused
Arrange for substitute building aides before the start of school
Process paperwork for staff to register for professional development workshops and conferences
Serve as the office lead for student management system, e.g. Skyward
Create monthly newsletter, gathering content from staff and publish as needed
Generate press releases
Serve as backup to Administrative Assistant for School Student Services
Assist with school activities as assigned by the building administration, e.g., registration, back-to-school days, open house, etc.
Assist with projects when needed
Serve as the student records custodian
Maintain and edit all information entered into the student management system
Process student transfers in and out of the district
Assist with student dismissal, if needed
Serve as a backup in the health services office when needed
Performs additional duties as assigned