Administrative Assistant I

TX-HHSC-DSHS-DFPS•San Antonio, TX

2d•$2,482 - $3,405•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. The State Hospital System, under the HSCS is comprised of ten psychiatric hospitals located throughout the state and two youth residential facilities. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by the Joint Commission. The hospitals provide state-of-the-art treatment teat is recovery-oriented and evidence-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan. Apply now to join our team. The Administrative Assistant I performs journey level clerical work in areas such as record keeping, inventory control, statistics, employment, time recording, purchasing, mail processing, data entry, physician/clinical support, and other duties as assigned, appropriate to the department or program. Work involves handling correspondences and documents, maintaining filing and data input, and general administrative support duties. Will assist training others as needed. Works under general supervision, with minimal latitude for the use of initiative and independent judgement. Performs other duties as assigned, including but not limited to actively participating and/or serving in a support role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. The position or job tasks may require an alternate shift pattern assignment and/or location, as needs of the hospital require.

Requirements

At least one (1) year of continuous work experience required.
Current valid Texas Drivers License in good standing.
Knowledge of office procedures and basic clerical duties.
Ability to organize information both orally and in writing.
Ability to construct and/or utilize and/or evaluation various databases effectively.
Ability to communicate articulately and tactfully orally and in writing.
Ability to prioritize and manage tasks independently.
Ability to effectively use automated office systems, equipment and basic computer software.
Ability to work with computer programs.
Must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Terrell and Waco Center for Youth applicants must be 21 years of age.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required.
Must bring I-9 documentation on the first day of work.

Nice To Haves

One (1) year of work experience in clerical or secretarial duties preferred.

Responsibilities

Produces, reviews and proofs correspondence, reports, records and other related forms.
Compiles, organizes and tabulates data.
Receives, stamps, and delivers mail.
Acts as receptionist.
Maintains office equipment.
Retrieves PIAs as needed.
Types letters/reports for Physicians/Clinical staff as needed.
Performs routine clerical duties as assigned/needed.
Maintain adequate supplies for the unit.
Prepare emergency orders for supplies as needed.
Prepares and submits work orders as needed/requested.
Follows up on work order status.
Provides clear communication between the unit and maintenance department.
Actively participates and/or serves in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.